Ideas | People | Trust
We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world.
We work with the companies that are Britain's economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them.
We'll broaden your horizons
Supporting all of our BDO offices, our Property and Facilities team provides everything we need to guarantee our people a safe, efficient, and environmentally-friendly workplace. They ensure that all of our offices use the latest systems and services, enabling seamless collaboration and consistency across our firm. They play a key role in helping us to evolve – in terms of hardware and infrastructure – and they have a uniquely tangible effect on the offices they work with. As part of this forward-thinking and collaborative team, you'll travel to our offices across the UK to make sure BDO is a brilliant place to work - for your colleagues and for you.
We'll help you succeed
Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.
You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.
We are looking for someone to develop and consistently deliver a greater cohesive workplace experience across key sites within the BDO portfolio. The role will integrate with the existing BDO teams across Portfolio Strategy, Workplace, Occupancy Planning to co-ordinate, introduce workplace experience, activities across key locations highlighting BDO's expertise in the area. In this role you'll:
- Work alongside Business Support leadership to support Operations Managers with day-to-day issues, supporting partners, employees, and visitors within Regional Hubs.
- Ensure that all buildings are compliant with Health & Safety (H & S) and Fire regulations.
- Responsible for Health & Safety compliance including liaison with other departments where necessary.
- Manage the offices Legionella Management system, ensuring compliance with current regulations.
- Ensure all nominated Legionella Management appointees complete annual awareness training.
- Ensure all office cleaning, maintenance is carried out for all offices working with the local Operation Managers, nominated Facilities staff, outsourced contractors and consultants.
- Work with procurement for robust Contract management of Facilities Supply chain
- Assist Operations Managers with H&S requirements of works ongoing in BDO demise (Permits, RAMS etc)
- Create & maintain relationships with landlords to ensure Facilities are compliant and fully operational.
- Visit all Regional Hubs to conduct H&S audits to ensure compliance with H & S Regulations on an annual basis.
- Ensure that Operations Managers are complying with regulations related to Environmental and Health & Safety reporting systems are updated.
- Ensure that First Aider, H & S Representative and DSE Assessor certifications are in date and that relevant training has been completed.
- Advise departments on completing Risk Assessments for events and client site working.
- Ensure Operations Managers report accidents and near misses and escalate as required, including RIDDOR notification. Set in place process, manage incident review, and consider repeat prevention measures.
- Provide facilities support to the Regional Hub offices Business Continuity Plans.
- Manage the firms -Integrated Management System (IMS)Conduct annual reviews to ensure compliance with the firm's IMS nationally.
- Ensure that all Hubs submit required data to support the BDO commitment to Environmental monitoring and reporting.(Waste, Utility usage etc).
- Lead the implementation of environmental and social initiatives set by BDO.
- Ensure the terms of all property leases, as they relate to building management are complied with and liaise with all managing agents as required.
- Assist Finance and Operations Managers with the preparation of the Property & Facilities annual budgets for the offices and stay within budget allocations for the fiscal year.
- Authorise operational expenditure up to authorised limits in Workday.
- Manage the office consumable& R&M budget, spend and catalogue.
- Ensure adequate physical security is in place to protect theregional offices and follow up on any security issues.
- Ensure contracts with local security suppliers cover all risks; keyholders contracts in place, CCTV, fully operational access panels and codes, 24-hour security is in place.
- Working with Procurement and Legal to drive best practice across supplier engagement. Ensure local contracts reviewed to confirm compliance with agreed SLA's and KPI's.
- Willing to travel and comfortable with working within the hybrid model adopted by BDO.
You'll be someone with:
- Proven experience in a Facilities or Operational Managerial position, including proven people management.
- NEBOSH/IOSH Qualified or equivalent
- Competent with Microsoft Office; Excel, PowerPoint, and Word
- Able to use initiative and work under pressure with accuracy and focus.
- Effective communication skills, both verbal and written.
- Strong organisational and time management skills. Experience in supplier r