Assistant Building Manager - Fixed Term Contract (12-15 months)
£38,000 - £42,000
Spitalfields, London (E1)
5 mins walk from Liverpool Street station
Our client is the UK's leading specialist in commercial property and management with over £30bn + in their portfolio. They are also an excellent employer who take fabulous care of their much valued staff.
The Assistant Building Manager functions as the front line for assisting in all aspects of service delivery and supporting the Facilities Manager. The Assistant Building Manager will be responsible for ensuring that the highest standards of management, maintenance and service are being maintained - with a focus of the management of hard services and contractors.
Responsibilities:
- Support the completion of planned works, commission Long Term Asset Replacement Plans, permit to work systems, monitor PPMs to ensure buildings are managed proactively, responsibly and that the service charge budgets and property plans are fully aligned ensuring compliance with CDM Regulations and appropriate communication with client and occupiers
- Monitoring statutory and internal compliance, instructing audits, assessments and specialist advice, aligning with service partners for control documents, log books and online management systems which form the business' control environment including meeting company policies and procedures, RICS and ISO standards and any statutory and insurance timelines and escalation requirements
- Manage contractor and supplier performance including service delivery and financial, ensuring best value and efficiencies using the relevant tools and reporting as require. Also to support the Procurement team with tender programmes and contractor performance reviews
- Ensure emergency preparedness and site security plans are in place and scenario testing and appropriately support any emergency response requirements including out of hours
- Engage with occupiers including implementation of Customer Experience frameworks for the building to improve occupier satisfaction and retention
- Prepare service charge budgets, including explanatory guides. Analyse and monitor year end and monthly service charge expenditure, including monitoring outgoing costs and budgetary control in accordance with RICS guidance
- Control and oversee contractors working on site and manage the Permit to Work System
- In partnership with the Sustainability Team, develop and implement sustainability action plans, monitor resource consumption, improve recycling and reduced carbon emissions and waste
- To provide administrative support to the Building Management Team
- Implement data collation services, technology and equipment - including environmental management plans, invoice management and approval, risk management systems and utility metre readings
- Authorise and Review supplier payments including preparation and submission of funding requests to clients
- Assist and complete various reports as well as presenting said reports including Monthly, Quarterly and Management or Ad Hoc adhering to any legislative requirements including sustainability and health and safety
The ideal candidate:
- Experience of working within a similar role for 2 years
- IOSH desirable
- Experience of working within strict H&S legislation
Please do get in touch if you would like to hear more......