We are pleased to be recruiting for an Executive Assistant to join Leicestershire Police.
This role would be based at Leicestershire Police HQ, Enderby. It is a full-time position, working Monday - Friday 9-5. It is £15.96 per hour. This post is a temporary ongoing position.
Please note, due to Police Criteria, before you can start this role you must go through Police Vetting. Therefore, you must have lived in the UK for at least the last 3 years continuously. Anything less will not be considered.
The role:
- To provide administrative support to all Office of the Police and Crime Commissioner/OPCC boards, scheduling meetings, producing agendas, taking, and compiling minutes and actions logs and co-ordinating papers.
- To deal with correspondence and other material (including confidential documents) and to compose replies to such correspondence as required.
- To prepare reports and presentations relating to OPCC Boards.
- To prepare information for and compile information/literature packs relevant to the Organisation.
- To receive and screen all incoming telephone calls and other correspondence relating to all OPCC boards and to re-direct or deal with such correspondence as necessary.
- To record messages and other incoming information for submission, and to seek clarification of such messages/information when necessary.
- To support the OPCC/VRN Team by providing an efficient and effective administrative support function in a confidential environment.
- To handle routine correspondence inclusive of photocopying, scanning and other enquires.
- To manage and prioritise weekly tasks to deliver an effective service with minimum of supervision to meet deadlines.
- Accurately updating and monitoring departmental excel spreadsheets.
- Undertake administrative activities including the preparation and processing of all necessary correspondence, documentation relating to activities undertaken by the department, fully utilising systems with minimal supervision.
- Assist with the provision of personal information to those parties authorised to receive it from manual and computerised record systems, in accordance with Force Policy, Data Protection and Freedom of Information Acts.
Knowledge/Experience required:
- Experience in an administration, executive assistant or PA role in a pressurised environment requiring tact, judgment and discretion in handling multiple partners.
- To have experience of handling confidential papers and of working in a confidential and sensitive environment demonstrating high levels of integrity and discretion.
- Ability to effectively manage multiple diaries, including researching and booking of travel and accommodation.
- Knowledge and experience of working within a political environment.
- Awareness of the need for sensitive disclosure of information and appropriate methods of communication
- Ability to communicate effectively with people at all levels, verbally or in writing including the production of agendas and minutes.
- Ability to think ahead and anticipate needs.
- Have a pro-active and flexible approach to working under pressure to meet tight deadlines
- Able to demonstrate the ability to be meticulous and work efficiently under pressure using own initiative and working with limited supervision.
If you have the skills for this role, feel free to apply and one of our recruiters will be in touch should your CV be shortlisted.
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