Location: London, City
Type: Full time - Hybrid
About the Role:
Our client is seeking a proactive and detail-oriented Committee & Governance Support Specialist to join their team. If you're passionate about delivering top-notch administrative and governance support, this role is perfect for you! You'll play a pivotal role in ensuring the smooth operation of client boards and committee meetings, making a significant impact on the efficiency and effectiveness of key governance processes.
Key Responsibilities:
- Efficient Committee Operations: Provide seamless support for various boards and committees, including Client and Syndicate Boards, Management Committees, Underwriting, Reserving, and Investment Committees, and our client's internal governance forums.
- Meeting Preparation: Take charge of scheduling, coordinating, and preparing for committee meetings. This includes booking rooms, arranging refreshments, updating central schedules, and creating high-quality meeting packs.
- Meeting Facilitation: Be the go-to person for in-person meetings, ensuring everything runs smoothly. This includes setting up rooms, troubleshooting technology, and ensuring meetings are properly recorded.
- Post-Meeting Support: Keep meticulous records of attendance, collaborate with chairs and external partners to finalise minutes, and maintain action logs to ensure timely follow-ups.
- Collaboration: Work closely with the Company Secretarial team to align agendas and support during peak times.
- Additional Support: Provide administrative assistance as needed to support the broader operations.
What You'll Need:
- Tech-Savvy: Proficient in MS Office, with a knack for learning new tools quickly.
- Experience: Previous experience in an administrative role, familiarity with committees and senior-level stakeholders in a regulatory setting is a plus but not essential.
- Organisational Skills: Juggle multiple priorities with ease, ensuring accuracy and meeting deadlines.
- Communication: Strong oral and written communication skills, with the ability to craft compelling internal communications, especially on diversity, equity, and inclusion topics.
- Interpersonal Skills: Confident in engaging with colleagues, directors, and clients at all levels. You'll need to be persuasive and effective in building and maintaining relationships.
- Self-Motivated: A proactive self-starter who can work autonomously and take the initiative to drive tasks to completion.
Why Join?
This is an exceptional opportunity to join a forward-thinking client, offering a collaborative environment where your contributions will directly impact the success of high-profile governance activities. If you're ready to take your career to the next level, apply now!