The Executive Assistant will provide a proactive, efficient, and high-quality service to the Chief Executive's Office and the Board of Directors. This will involve working closely with the Operations, Governance & Compliance Manager as well as the wider administration team to support company wide functions, with a focus on good governance.
Client Details
Our client is a respected authority in a Non-governmental organisation.
Description
- Provide high level intuitive executive support to the Chief Executive Officer; Actively manage the Executive's diary and email.
- Where necessary, action emails and provide support to the CEO to execute workload.
- Forward plan the Executive's time to ensure adequate time is allocated for delivery and review of any upcoming key priorities.
- Planning and scheduling meetings, calls and teleconferences; ensuring relevant information is accessible electronically; including contact details and directions as well as arranging travel between meetings.
- Actively delegate lower level or overflow administrative tasks to the administration team.
- Provide high level executive support to actively stay across all Board and Board sub-committee meetings.
- Responsible for the preparation of first draft Board packs
- Manage the ELT Action register and minute all ELT meetings.
- Actively contribute to the success of the wider team, including providing a leave back-up for the other Personal Assistant.
- Support the delivery of key projects, where required.
- Attend key meetings both virtually and in person to provide high level, discrete executive support.
- Process purchase cards and expenses relating to the ELT and Board directors' travel, accommodation, meetings, events and other relevant activities, or delegate to administrative team as required.
- Take ownership of any other related activities or projects as may be determined from time to time by the Operations, Governance & Compliance Manager or CEO.
- Maintain key relationships with direct reports of the CEO and ELT to ensure critical issues are communicated in a timely manner and brought to the attention of the executive.
Profile
- Extensive experience supporting a senior level Executive.
- Experience preparing detailed Board or Governance papers.
- Experience managing a large workload within competing priorities and short deadlines.
- Demonstrable track record of performance to a high standard in similar organisations.
- Ability to operate with integrity and maintain total discretion.
- Excellent time management, organisational skills and ability to work to tight deadlines and effectively prioritise workload.
- Outstanding minute takings skills and the ability to manage a relationship with the Board of Directors.
- Excellent interpersonal and verbal and written communication skills.
- High level of enthusiasm and drive and ability to work on own initiative.
- Forward thinking with consistent approach, maintaining, and following through on tasks.
- Excellent IT skills including proficiency in all Microsoft Office packages.
Job Offer
- An annual salary ranging from £51,000 to £47,000pa DOE.
- Opportunity to make a significant impact within the Public Sector.
- Fantastic benefits including generous holiday leave.
- Opportunity for home working, requirement to go into the office on occasions
- 12 month contract
We encourage all candidates who are passionate about sustainability and have the required skills to apply for this exciting opportunity in the Public Sector.