Office manager
Part time 17.5h/week
£16,500 - 17,500k pro rata (full time salary is £33-35k)
Working over 4 days - Mon, Tues, Weds, Thurs
9:00 - 1:30
Permanent
Canary wharf (full time in office)
Job description:
The Office Manager is responsible for the efficient functioning of the Office through a range of administrative, financial and managerial tasks. With the main focus to oversee the smooth running of the office on a day-to-day basis, this role involves a large amount of prioritisation and organisation to ensure deadlines are met and the office environment remains both safe and welcoming. As the face of the Company and the first point of contact for staff with queries, both big and small, this role requires absolute professionalism alongside a warm and approachable personality.
Job duties & responsibilities:
Office Manager Duties
- First point of contact for all visitors
- Booking accommodation, flights, taxis and couriers
- Liaising with the Building Management for maintenance of the office arranging any/all necessary repairs
- Using a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
- Recording office expenditure and managing the budget
- Carrying out DSE workstation assessments
- Monitoring the enquiries and admin inbox
- Managing Call Logger-CMS system for sales teams
- Arranging testing for electrical equipment and safety devices
- Managing the meeting room bookings
- Raising purchase orders through the finance system
- Managing contracts and price negotiations with office vendors and service providers
- Partner with HR to update and maintain office policies as necessary
- Post distribution
- Purchasing office supplies and equipment and maintaining proper stock levels
- Responsible for the facilities day-to-day operations (such as distributing building access keys)
- Ensuring the office environment and procedures meet health and safety regulation
- Fire warden duties
- Management of car parking facilities
- Office email communications/updates
- Collating board packs and documentation for operation board meetings
- Taking minutes and typing these up to format and send out to the operational board
Ad-hoc & Administration Duties;
- Administrative assistance to CEO when required
- Administrative assistance to CFO when required
- Submitting & processing expenses for the Chairman
- Coordinating the Sales Training invites, setting up the rooms and booking lunches
- Collating and organising Company Briefings
- Assisting the HR Manager with Welcome pack and other administrative tasks as required
- Sending and processing new starter emails for all new joiners
- Managing the work anniversary notifications for all staff
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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