Job Summary:
The Operations Coordinator will support project management efforts across sales, operations, and finance functions. This role is crucial in ensuring project milestones are met, resources are effectively allocated, and communication flows smoothly throughout the business.
Key Responsibilities:
Sales Support:
- Assist in the preparation and amendments of sales proposals and contracts
- Providing estimates and quotations.
- Researching and purchasing components, in line with contract budgets.
- Coordinate with the sales team to track leads, opportunities, and project timelines.
Operations Management:
- Support project planning and scheduling activities.
- Monitor project deliverables and timelines to ensure adherence to schedules.
- Organise and maintain project documentation, including reports, plans, and correspondence.
- Recording workers hours, holiday and sickness.
- Updating insurance renewals for the organisation.
- Ordering office supplies and refreshments.
Financial Administration:
- Assist in budget preparation and financial tracking for projects.
- Monitor project expenditures and prepare financial reports.
- Ensure compliance with financial policies and procedures.
- Collaborate with finance teams to manage invoicing and payments related to projects.
Skills/Experience Required:
- Previous administration experience required.
- Strong understanding of sales processes and financial principles.
- Excellent organisational and multitasking skills.
- Strong verbal and written communication abilities.
- Ability to work collaboratively in a team environment.
If your interested in this position, we would love to hear from you.