TECHNICAL TEAM COORDINATOR
An exciting permanent opportunity to support the team of a major London architectural firm as a Technical Team Coordinator!
TECHNICAL TEAM COORDINATOR ROLE:
- Assisting the team with diary management and arranging meetings, booking 'surgery'-type appointments
- Managing inboxes, reviewing and responding when necessary on behalf of the team
- Organising and arranging Design Risk Management reviews, organising Technical Team inductions for all new architectural starters across the four office locations
- Arranging Technical Peer Reviews and Charrettes for the team, gathering relevant project information from architectural teams, keeping records of the reviews
- Attending key meetings such as Committee Meetings and Risk Management Meetings, scheduling the meetings, creating agendas, and taking and issuing minutes
- Uploading team information and articles on the intranet, seeking improvement in visibility and communication, ensuring data is presented in the best way
- Conducting supplier checks, being the main contact for Technical Team supplier information checks via Procureware, liaising with the Finance department and the budget holder to issue questionnaires and check responses
- Compiling the Technical Team's annual budget and tracking throughout the year
- Supporting the team with updating their weekly timesheets and monthly expenses, raising purchase order requests, and making purchases for the team in line with company financial processes
- Arranging travel for the team, booking couriers, flights, hotels, car hire, trains, visas, and insurance for domestic and overseas travel as required
- Coordinating team socials, coming up with ideas and booking venues
- Completing any ad-hoc administrative tasks as necessary, particularly assisting with the organisation of the Technical Team
- Acting as back-up by mutually supporting other Team Coordinators and Personal Assistants, including sickness and holiday cover, and liaising daily with fellow TCs, Receptionists, and other team members where appropriate
TECHNICAL TEAM COORDINATOR ESSENTIALS:
- Minimum 12 months as a Team Coordinator, Office Coordinator, Team Assistant or similar
- Diary management experience is essential
- Experience supporting a large team
- Excellent IT skills
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.
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At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.