Management Assistant/Team Secretary
- Hourly Rate: £12.92 (£24,921 FTE)
- Location: Fareham area (Whiteley), Hampshire
- Job Type: Part-time, Temporary (5-6 months)
- Working Hours: Minimum of 20 hours per week
- Working Arrangements: Hybrid
We are seeking a Management Assistant/Team Secretary to join a public sector organisation in the Fareham area. The successful candidate will provide essential support services to the Senior Leadership Team, acting as a key point of contact and ensuring the smooth operation of their schedules and responsibilities.
Day to Day of the role:
- Act as the main point of contact for the Senior Leadership Team, maintaining electronic diaries, arranging and organising meetings and conferences.
- Record and produce key decisions, actions, and risks at relevant meetings, and produce full minutes only when mandated.
- Coordinate and liaise with internal and external partners and stakeholders.
- Create and maintain computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' email and mailboxes during periods of leave and absence, and maintain GDL and Command mailboxes when applicable.
- Collate information and files required to respond to internal and external enquiries.
- Maintain and manage Command communications through the Intranet, bulletins, and newsletters.
- Liaise with Facilities/IT regarding office equipment and monitor and maintain equipment used by the Senior Leadership Team.
Required Skills & Qualifications:
- Previous experience in a secretarial or administrative role within an office environment.
- Proficient typing/word processing skills.
- Experience with Microsoft Office suite.
- Excellent organisational and communication skills.
- Ability to handle confidential information with discretion.
Benefits:
- Competitive hourly rate of £12.92 per hour PAYE, equivalent to £24,921 FTE for full-time work.
- Flexible part-time hours with a minimum of 20 hours per week.
- Hybrid working arrangements, allowing for a balance between office and remote work.
- Opportunity to support senior leadership in a dynamic public sector environment.
To apply for the Management Assistant/Team Secretary position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.