We are currently seeking an Events Operations Co-Ordinator , as the Events Operations Co-Ordinator you will be working alongside your colleagues and our clients to deliver exceptional events and a great supportive customer journey.
You will achieve this through continued positive customer communication, both verbal and written, alongside forming strong supplier relationships to aid in a smooth operational process.
The Job:
- Co-ordinating large sports tournament events and educational seminars for school students.
- Liaising with customers in a timely manner, to gather group details, understand their requests and confirm all elements of their booking.
- Maintain accurate booking costings, ensuring all tours are completed within set budgets and client payments are received in the agreed time frames.
- Working with suppliers / colleagues to confirm travel, accommodation, event partners and venues.
- Collaborate in producing detailed event plans and schedules, covering multiple groups and venues.
- Organise logistics for multiple groups travelling at once.
- Development of "life-long" relationships with both client and supplier
- Playing a key role in the event delivery on the ground, regularly travelling to our events and working with groups and suppliers face to face.
- Maintaining and continually improving customer documentation
- Researching and being passionate about subjects and sports.
- Understanding of associate memberships and benefit to client & company
- Contribution to identifying improvements to work organisation and procedures etc
Skills Required:
- Proven experience of delivering exceptional customer service
- Experience of delivering events, or detailed group travel itineraries.
- Can do attitude, with the ability to approach and resolve problems.
- Ability to work at pace and to crucial deadlines, with strong time management.
- A team player who wants to support the wider team, taking ownership of delivering a great customer experience and smooth operation start to finish.
- Analytical skills and attention to detail
- Ability to follow procedures and keen to improve and develop them.
- Excellent verbal and written communication skills and accurate written and spoken English.
- Commercial & financial awareness
- Adaptable and flexible
The Package:
- Salary £22,000 - £25.000
- Working Monday to Friday 35 hours per week
Interested:
- If you would like to apply for the above vacancy, please click 'APPLY' or call / email Helen 0203879444