Job Title: File Management Assistant - Administrator
Pay Rate: £24,003.95 pro rata (£12.70 per hour)
Duration: Initially 2 months
Location: Arbroath
Hours: 21.75 hours per week (2 days at Brunton Block, 1 day at Bruce House)
We are seeking two diligent and detail-oriented File Management Administrator to support our client's team in Arbroath. This role involves managing and organising files, preparing documents for digitalization, and maintaining accurate file records. The ideal candidates will have a strong understanding of GDPR, excellent organizational skills, and proficiency in Microsoft Excel.
Key Responsibilities:
- Log and mark files accurately.
- Cross-reference files against the file log to ensure accuracy.
- Update and maintain the file catalogue.
- Number bays according to the floor plan.
- Organize and file paperwork correctly.
- Reduce box capacity for easier file access during SARS/file requests.
- Photocopy documents for file requests.
- Compile documents for legal purposes if required.
- Print and file server back files.
- Provide phone cover when necessary.
- Process invoices.
- Manage residential timesheets and HR reporting statistics.
- Prepare and send letters, including short break letters, meeting letters, review letters, and resource panel agendas/invites.
Ideal Candidate:
- Excellent understanding of GDPR compliance.
- Strong organizational skills with an ability to manage multiple tasks efficiently.
- Initiative-driven with a keen attention to detail.
- Proficiency in Microsoft Office, particularly Excel.
If you meet the above requirements and are ready to contribute to our client's team, we would love to hear from you!