Overview:
Our client is one of the leading employers in the area and are seeking a Premises & Facilities Manager. They offer professional & structured training & development opportunities, genuine career progression and a benefits package which is second to none.
Short Benefits:
- Based in Epsom
- Up to £40,000
- Hybrid working (2 days at home)
- 23 days holiday (increasing to 27) + option to buy & sell holiday
- Monday - Friday, 9am - 5:30pm
Job specification:
- Oversee Premises and Facilities Assistants and Reception staff to ensure efficient maintenance and office support services.
- Organise tasks like photocopying, recycling, stationery supplies, maintenance jobs and postal duties.
- Manage Reception staff to ensure consistent reception services, including switchboard operation, visitor control, mail handling, and room bookings.
- Handle budget planning and reforecasting for Premises and Facilities, monitor expenditures, and address variances.
- Oversee H&S processes to maintain a safe environment, including fire safety and equipment checks.
- Manage purchasing for premises, furniture, and office supplies, including verification, storage planning, and invoice authorisation.
- Plan and oversee office renovations, space planning, and building works.
- Maintain and control stock levels for stationery and consumer items.
- Coordinate with print suppliers for customer mailings.
- Attend premises outside normal hours for emergencies.
- Oversee mail collection, sorting, distribution, and bulk mailing operations.
- Arrange MOT, servicing, and repairs for vehicles.
- Control car park permits and allocations, including electric chargers.
- Plan and implement facilities-related aspects of contingency plans.
- Maintain a 'To Do' list for contractor tasks to ensure prompt issue resolution.
- Conduct assessments for new or relocating staff to meet health and safety obligations.
- Manage access security and monitor security systems like CCTV and alarms at all premises.
- Monitor and reduce the carbon footprint of buildings, ensuring alignment with corporate ESG policies.
- Continuously improve systems and processes for maximum efficiency and effectiveness.
Person specification:
- Demonstrates strong initiative
- Excellent time management skills
- Knowledge of electrical and plumbing systems; an engineering or mechanical background is advantageous for contractor communications
- Proficient in people management
- Exceptional stakeholder management with the ability to communicate effectively at all levels
- Skilled in report writing
- Proficient in computer use, especially Microsoft Word and Excel
- Familiarity with task management systems is a plus but not required
- Basic IT knowledge is advantageous but not required
- Essential experience in Health & Safety
- Capable of managing expectations
- Experienced in financial budget management
- Skilled in contractor management
- Experience in incident management and disaster recovery is beneficial
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.