Role: Accounts Payable Manager
Company: Fashion Publishing & Studio
Location: London - Hybrid
Salary: £35,000 - £38,000 + bonus
Reference: VisionFR 3067
VisionFR is helping to recruit for a Accounts Payable Manager on behalf of a leading culture media brand. You will join a team of 6 in the finance department and be supported by a full time accounts payable assistant & reporting into the head of Finance.
Initially the role is to support in the Accounts Payable side of things cleaning up processes and ledgers with the view to progressing into other ledger areas and also supporting on a systems roll out. including PO's. The role is progressive and will suit someone who has worked in a fast paced rapidly growing SME environment. You must have strong hands on end to end Purchase Ledger experience and have the ability to make decisions and understand the bigger picture.
The Role of the Accounts Payable Manager
Initial Project
- Accounts payable Liability Management - Reconciliation of supplier ledger balances across 3 x entities
- Assisting the team with a reimplementation of the accounting system and a new purchase order process.
- Implementation of new processes and procedures
- Respond to audit queries
Ongoing Duties:
- Management of 2 x Accounts Payable Inboxes
- Maintenance of supplier ledger to ensure best practices are being followed
- Collaborate on the businesses 13-week cash flow forecast - updated weekly by AP & AR
- Overseeing the processing of up to 500 purchase invoices per month onto the accounting system, ensuring that entity, currency, account codes, project numbers, discounts, and payment terms (etc.) are correct
- Identify prepayments and manage accordingly
- Respond to questions and makes calls regarding supplier invoicing problems; acts as a liaison between departments and suppliers where appropriate
- Ensuring the smooth operation of weekly payment runs and their thorough checking and approval.
- Aged Creditor reporting - Monitoring monthly
- Providing support for daily bank postings to ensure payment processing.
- Ensuring accurate and timely completion of month-end closing processes for accounts payable.
- Assisting with audit requests and providing necessary documentation and support.
- New Vendor creation process - Contact details, company registration and VAT validation
- Supplier statement reconciliations
- Process all staff expenses, ensuring strict adherence to company policies and UK regulations.
- Credit card and Pleo account reconciliation
Skills and experience:
- Experience in using Sage Intacct or a similar financial ERP system such as Netsuite, SAP or Workday
- minimum of 3-5 years experience working in a busy AP environment
- Ideally a history of working within the creative industries
- Experience working for a multi-entity group with multiple revenue streams
- Multi-Currency, FX and VAT knowledge
- Intermediate to advanced level of Excel skills
- Proficient in working independently
- Familiarity with accounting processes and protocols.
- Possesses strong organisational skills and excellent time management abilities.
- Applies analytical and logical problem-solving methods effectively.
- Capable of working under pressure, meeting targets, and adhering to deadlines.
- Effective communication skills.
Benefits:
- Flexible working policy (currently 2 days in the office 3 from home)
- 20 days annual leave plus time off between Christmas and New Year (not deducted from your annual leave allowance)
- Extra days annual leave for each year of service (up to 5)
- An extra day off in your birthday month
- A volunteer day each year
- Enhanced family leave benefits
- Cycle to work scheme
- Company discounts including gyms, retailers and hotels
- Subscription to medicash contributing to the cost of health and wellbeing services
- Ongoing social events throughout the year and frequent invites to external events
- 37.5 hours per week with either a 9.30am or 10.00am start time
VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful
discrimination within our workforce and whilst fulfilling our Client recruitment needs.
Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.