Full Time HR Assistant
Location: Leamington Spa
Salary: £27,000
100% office based.
Position Type: Permanent, Full-Time
Work Pattern 37.5 hours, Mon-Fri between 8.30am-4.30pm
Responsible to: HR Manager
Role Summary
Our client is seeking a pro-active, hardworking, and helpful HR Assistant to join their team. The right candidate will be providing crucial support to maintain operations while ensuring smooth transitions of processes across various HR functions.
The right individual will assist with the day-to-day operations of the HR function providing an efficient and effective administrative service ensuring all elements of the function are completed on time and to the required specification and standard.
The role will also include coordination and development of all HR Administration ensuring good practice and employment legislation is always followed.
HR Assistant applicants will be accepted with previous HR experience, although if you are working towards CIPD or have a genuine reason for wanting to get into HR then you may be considered.
This role is a fantastic development opportunity for an individual who wants to make a career within HR.
Responsibilities:
- Assist with day-to-day operations of the HR Department
- Provide full administrative support to the HR Department - All work carried out must
be to a high standard with strict adherence to identified deadlines and confidentiality and accuracy.
- Process documentation and prepare reports relating to personnel activities
(recruitment, training, grievances, performance evaluations etc.)
- Compile, update and maintain colleague records (hard and electronic copies)
- Assist in all aspects of recruiting including coordinating, communication with
candidates and scheduling interviews, creating and posting jobs, updating the recruitment system. Ensure supporting documentation is collated and obtained for example references.
- Respond to colleague queries/requests and provide relevant information
- Maintain and manage, to required deadlines, various company lists and internal
reporting elements.
- Complete a monthly internal compliance audit to ensure that paperwork and process
is in order.
- Answering calls and dealing with internal and external queries.
- Provide administrative support to the HR system
- Managing all queries that are received via the HR inbox.
- Collate colleague data for tasks such as Company Accreditations, Government
National Statistics and internal audits.
- Note taking in HR meetings such as investigations, disciplinaries and grievance. These
may take place at any one of their UK Site locations.
- Monthly reporting.
- Management of the internal training platform.
Academic/Educational Requirements:
CIPD level 3 or equivalent - desirable
Required Skills/Experience/knowledge:
Minimum of 2 years HR administration experience.
Excellent IT skills specifically Microsoft Office, Excel spreadsheets, Word mail merge.
Excellent communication skills, both verbal and written.
Positive and enthusiastic team player.
Possess professional, friendly and customer-focused personality.
Proactive, confident, self-starter.
Proven planning & organisation and problem-solving skills.
Effective interpersonal skills; adaptable to all levels of the organization.
Able to work independently, taking the initiative and with little supervision.
Ability to work to strict deadlines.
Attention to detail & quality minded.
- The benefits are excellent including 25 days holiday plus bank holidays, access to Sage Benefits, Company pension, Life Insurance, refreshments provided, long service awards and monthly recognition schemes.