We are working with a Healthcare Organisation in London to recruit a permanent HR Operations Manager. This will be a stand-alone role initially, so experience working in Healthcare is highly desirable for this position.
Role: HR Operations Manager
Contract: Permanent
Start: ASAP (ideally no longer than 1 month notice)
Salary: £43000
Working arrangements: 37.5 hours per week
This position is fully on site with no remote working, please consider this before applying.
Job Summary
As a HR Operations Manager, you will be a vital part of the team, responsible for managing a range of HR-related administrative tasks. Your role will be instrumental in ensuring efficient HR operations, supporting their staff and contributing to the organisation's success.
Key Responsibilities
Onboarding and Recruitment
- Develop Job Descriptions:Craft detailed job descriptions for various roles within the organisation.
- Run Advertisements:Effectively manage job postings on relevant platforms.
- Shortlist CVs:Screen and shortlist candidates based on job requirements.
- Liaise with Candidates:Communicate with applicants, schedule interviews, and coordinate the interview process.
- Draft Job Offer Letters:Prepare and send out job offer letters to selected candidates.
- Reference Checks:Conduct thorough reference checks for potential hires.
- DBS Checks:Undertake necessary DBS and other compliance checks, including Right to Work verifications.
- Organise Induction:Manage the organisation and execution of staff inductions.
- Probation Period Management:Monitor and review employee performance during the probationary period, ensuring compliance with statutory and mandatory training.
Sickness Policy Management
- Log Sickness and Return to Work:Maintain accurate records of employee sickness and return-to-work dates
- Use HR Software:Proficient use of HR software for logging sickness and other related data.
- Policy Enforcement:Implement sickness policy, conduct meetings, and apply necessary sanctions when required
- Maintain Staff Folders:Keep employee records up-to-date and organised
- Training Tracker Management:Utilise Blue Stream or Practice Index to track mandatory training compliance
General Administration
- Data Maintenance:Ensure all employee data is accurately recorded and maintained on HR systems
- Communication:Respond to HR-related queries and liaise with internal departments
- Reporting:Prepare and analyse HR reports for management and departmental use
- Compliance:Ensure adherence to NHS policies and procedures and assist in policy development
- Confidentiality:Maintain strict confidentiality of sensitive information
Person Specification
- CIPD Level 5 or CIPD Level 7
- Proficiency in IT packages and HR systems.
- Experience in HR administration, preferably within the NHS (Desirable).
- Strong organisational and communication skills.
Benefits
- NHS Pension Scheme
- Opportunities for personal and professional development