ROLE: Document Controller
LOCATION: Medway, Kent - Office Based, Monday to Friday 08:30am- 5:30pm.
SALARY: £30,000 - £35,000
THE COMPANY
A successful privately owned business within the construction industry with an established track record. They operate from offices in London and Kent. They have an extensive portfolio of successfully completed projects covering a range of construction criteria across all market sectors.
THE JOB
The client is looking for a Document Controller to join them at their Head Office based in Medway, Kent. You will assist the Lead Document Controller and the project team. This is a fast-paced team, with large amounts of information to process and distribute correctly and efficiently.
The main responsibilities include:
- To maintain good relationships with the Professional Team and the Client. As well as the Subcontractor and Supply chain.
- To keep all relevant documentation relating to the contract or contracts saved.
- To oversee the document management for several projects at any one time, ensuring project related documentation is uploaded, distributed and tracked correctly, Including (but not limited to):
- Request for Information
- Technical Submittals
- Sample Submittals
- Professional Team Drawings
- Subcontractor & Supplier Drawings
- To coordinate with the project team any specific documentation distribution requirements and undertake tasks as directed by the project team.
- To coordinate with the professional team any missing or inaccurate project information and tracking its updates to ensure correction.
- To be responsible for the loading, tracking and chasing of the supply chain design information, inclusive of Drawings, Technical Submissions and Request for Information.
- To facilitate the efficient retrieval of project documents throughout the project lifecycle.
- To help / be responsible for the collation of Operation and Maintenance Manuals. Dependent on the contract and requirements. Electronic / Printed.
- To attend meetings when required (usually teams) to discuss project needs, overdue, outstanding information. These will be with both the internal Team and External Professionals / Sub contractors.
- To update, collate and manage the Progress Reports on live projects.
- Potential to assist with the upload of tenders / enquiries received that the team are pricing.
- Publishing of incoming and outgoing emails.
- General support for the projects as and when it arises. Including but not limited to: Saving documents, printing and posting information, producing presentations ahead of meetings.
WHO WE ARE LOOKING FOR
- Previous experience as a Document Controller or Administrator within a Construction company
- Proficient in the use of Microsoft Office - Word & Excel.
- Outstanding Organisation skills with a great eye for detail and accuracy
- Excellent communication skills - From Clients, Professional Teams, Team Members & Supply Chain. Confidence to lead meetings to review Project information and request outstanding responses / information.
- Able to work to tight deadlines and in a timely manner.
- Work both well as part of a team and on their own. Able to use their own initiative.
- Flexibility and ability to deal with multiple priorities and how to manage these.
If you are interested in this opportunity hit "apply" or contact Craig Humphrey at Xenon Recruitment today! Alternatively, if you are seeking some advice/guidance about your next career steps get in touch for a confidential conversation.