Personal Assistant
Hours - Part time
Contract Length - 3 Months
Day Rate - £250 to £300 overall assignment rate to umbrella
Role Purpose
The purpose of this role is to provide full PA support to the corresponding Executive to ensure they are prepared and organised accordingly to deliver their business objectives. The role will also involve working closely with and, where appropriate, supporting additional management in their team, internal clients and external parties.
Responsibilities:
- Manages the Executive's diary ensuring all meetings are scheduled, travel logistics arranged and corporate planning timescales are met.
- Provides full administrative support to the Executive and support for other Executives in the absence of their PAs to ensure work is covered appropriately.
- Anticipates and fulfils the needs and requirements for meetings and conferences (including webinars etc).
- Ensures key meeting reports, minutes, slide packs/meeting papers, action updates and presentations are completed and issued in good time.
- Handles confidential data on behalf of the Executive in a sensitive manner.
- Ensures that the team meets the regulatory requirements in all aspects including the Gifts and Hospitality Register.
- Prepares and processes invoices for authorisation.
Experience needed:
- Proven PA experience at a senior level.
- Experience of working with various electronic systems and reporting tools.
- Proven track record of showcasing excellent organisational, communication and prioritisation skills.