Executive Assistant – 12-month contract with potential to extend
Canary Wharf
Investment Bank
Up to £55k per annum
My client, a boutique investment bank with an international presence are looking for an EA to join their existing community of EAs, all of whom support 10+ people.
They are looking for an EA who has experience of working in financial services and who is comfortable working in a fast-paced work environment, with excellent organisational skills.
WHAT YOU'LL DO:
- Diary and calendar management across international time zones
- Coordinating and scheduling internal and external meetings across multiple time zones
- Coordinating travel arrangements for the team including visa applications, international flights and accommodation bookings
- Expense management and preparation in Concur
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal / external meetings and VCs across multiple locations
- Updating and maintaining internal office systems
- Booking events, including team social events
- Working with the other Assistants to help onboard new hires
- Taking on ad hoc tasks whilst maintaining workflow
- Providing phone / holiday coverage to other Assistants
WHO YOU ARE:
- Experience working as an Assistant within financial services, supporting multiple people at Associate level and above is essential for this role
- Experience of using Concur would be advantageous but not essential
- Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
- Professional, positive, can-do attitude to work
- Strong communication skills and an excellent telephone manner
- Ability to be proactive, use initiative and multi-task, as well as prioritise
- Team player with experience of working in a large team with strong interpersonal and organizational skills
- Ability to work with different time zones including the Americas, EMEA and Asia
Experience of working as an Assistant within Financial Services is imperative for this role, as is the experience of supporting a wider team whilst supporting. If this sounds like it could be the next role for you, please apply now!
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