This is a perfect opportunity for someone with previous administration experience who is also used to working in a fast-paced environment whilst providing a high level of service to clients.
As the Office Manager, you'll be involved with day-to-day contact with clients, along with supporting the Head of Office in coordinating general office matters.
Client Details
My client, who are based near Oxford with free parking onsite, are an expanding, well-respected and reputable organisation who specialise within the property sector.
They pride themselves on their fun, rewarding and friendly working environment.
Description
Responsibilities of the Office Manager include:
- Registration of new clients
- Preparation of property brochures
- Coordinating marketing and advertising locally and with nearby offices
- Management of the invoicing process for the Sales and Planning teams
- Assist with invoicing and debt collection ensuring that invoices are paid in a timely manner and debt is kept to a minimum
- Keeping window cards/brochure displays/office systems up-to-date
- Liaising with potential buyers and arranging viewings/managing diaries
- Maintaining client files
- Implement strategies for continuous improvement of business processes and increased efficiency
- General administrative duties as required by the teams and coordinating office tasks, including arranging events and marketing, and supporting Head of Office with day-to-day management of office
Profile
The successful Office Manager will have:
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Demonstrable experience of supporting a team
- Excellent IT skills (Word, Excel, MS Outlook)
- A strong communicator, both verbally and in writing with experience of customer service
- Ability to establish and maintain effective working relationships with colleagues at all levels
- Punctual and flexible in relation to working hours and duties
- Takes a proactive approach to administration
- Accurate and exceptional attention to detail
- Understands and appreciates the importance of using discretion when dealing with sensitive information
- Previous experience working in property/real estate industry is highly desirable
- Strong administration/office management skills and experience required
Job Offer
Benefits include:
- Competitive salary
- Generous annual leave package
- Company pension
- Employee discount
- Working for an expanding, reputable company
- Amazing work incentives
- Career progression opportunities
- On-site parking
- Potential bonus scheme
- Access to many other benefits!