AJ Chambers has an exciting role for a Team Administrator to join a top Legal 500 Law firm based in the City of London.
The role will sit within the Central Secretarial support teams and will cover all practice areas across the group including Corporate, Tax, Employment, and others. The work and tasks are distributed via a centralized inbox.
You will be expected to provide high quality, comprehensive administrative support to lawyers and PAs across multiple departments, as required. You will proactively contribute to the department, and ultimately, the firm's success by actively seeking to improve working processes, anticipating the needs of those requiring assistance, and facilitating flexible and efficient administrative support.
Team Administrators are expected to contribute to assist the PA team as well as fee earners as required, operating as one seamless 'unit'. This will involve maximizing individual strengths and drawing on the capacity of everyone in the team to collectively ensure that deadlines are met and excellent work product is delivered. This is likely to include sharing knowledge, providing support to others at times when absence or capacity issues arise and collaborating with the wider team to suggest and implement improvements to processes.
Key Responsibilities
- Work to ensure unique and individual support needs for all members of the department and more broadly the firm's clients are understood and met.
- Use effective systems to ensure that urgent and non-urgent tasks are completed within the required timescales, including collaborating with other Team Administrators.
- Use initiative to take responsibility of essential administration that will assist the wider department, for example, coordinating expense payments, archiving, emptying confidential shredding, arranging photocopying and developing administrative systems with the support of the Pas, as required.
- Be capable of operating all functions of the photocopiers and scanners including clearing jams, replenishing paper and replacing the toner;
- Assist other members of the department (including PAs, paralegals, Business Development ('BD') team as required; and
- Develop a general awareness of business issues and challenges within which the lawyers operate to gain their trust and confidence in the support provided by the Administration team.
- Deal with incoming and outgoing mail.
- Establish and maintain effective and accurate filing systems (hard copy and electronic), as required.
- Liaise with the Archives/General Office ('GO') department to send off and recall archived filing.
- Arrange for the shredding and disposal of confidential documents;
- Provide assistance with photocopying and scanning tasks as required; and
- Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary, updating Interaction contacts, assisting in the publication of content and departmental newsletter.
For more information, please apply directly or contact Jess at AJ Chambers