Job Summary:
Reporting to the Finance Manager, this role is a great development opportunity into various aspects of Finance. Working in close collaboration with Central and Divisional Teams, the role embraces all purchase ledger activities relating to invoice processing & reporting, expenses, weekly self-billed payments and timely supplier reconciliations. The role also covers all aspects of billing and master data.
Overall Purpose of Role
To provide high quality and proactive support to Divisional / Central Support and the Property Team. This includes the timely preparation and processing of supplier invoices, supplier reconciliations, staff expenses and weekly self-billed payments for sub-contractors. Responsibilities also cover billing and master data
The role is also a great entry into various Finance roles
Main Responsibilities:
- Processing of supplier invoices and payments
- Assist in customer billings and master data
- Assist in the processing of the self-billed payments
- Processing of staff expenses and mileage claims
- Completion of supplier reconciliations - open orders, Good Received Not Invoiced and supplier statements
- Working in collaboration with the Fleet Team, ensure all vehicle related invoices are processed on a timely basis
- Allocating direct debits, standing orders and faster payments
- Debit balances monitoring and resolution
- Ensure that all processing is in compliance with company's authorities policy
- Maintain effective relations with the business by ensuring all queries are dealt with promptly and efficiently
- Maintain procedures documentation
- Provide holiday and sickness cover for all the Teams
Measures
- Completing all tasks within deadlines
- Relevant processes documentation to be kept up to date
- Quick and accurate resolution of all queries
- Maintain accurate document files for audit purposes
- No internal controls are breached following group policies
Knowledge, Skills and Experience
- Previous experience of Purchase Ledger / Billings
- Experience of high-volume data processing
- Good working knowledge of Excel
Personal Specifications:
- Keen eye for detail
- Ability to work to tight deadlines
- 'Quality in everything we do, get it right first time' attitude
- Be a Team player with an ability to follow procedures and guidelines to achieve successful team outcomes