A leading classic charity are looking for a fully office-based temporary Accounts Payable Assistant for 3 months on a temporary basis full-time for 5 days per week on site.
Given the nature of the role the successful person will need to be in the office Mon-Fri to deal with the enquiries.
Accounts Payable
- To maintain overall responsibility the accounts payable ledger and ensuring that purchase orders (PORs) and relevant authorisations are correct before processing the final purchase invoice (PIN)
- Preparing both BACs and manual payment runs for the various companies in the group and ensuring these are authorised in accordance with the bank mandates before being release
- Ensuring that key supplier statements are reconciled to the accounting system entries and ensuring that the year-end reconciliations are available to the auditors
- Dealing with all accounts payable queries arising both from internal and external sources
- Reconciling aged creditors for all companies monthly and addressing all issues highlighted in the report
Accounts Receivable
- Processing the sales receipts and the required intercompany journals for Bar, Café, Accommodation, Burton Court, Souvenir Shop and any other ad hoc sales generated
- Reviewing the sales invoices raised by other departments to ensure that all of them are correct before they are posted into the system.
- Posting of these invoices when correct
- Processing the monthly journals for the deferred income and completion of the reconciliation
Cashier and Banking
- Paying cash expenses to staff ensuring they are authorised and posted accurately
- Processing of the cash transactions into Exchequer and the reconciliations for those accounts
- Banking cheques
General
- To undertake any other duties, consistent with the level of responsibility of this post, that may from time to time be required as directed by the Finance Director or the line manager
- Ensuring that all paperwork is filed promptly and with all supporting documentation
- Assisting with interim and year-end audit queries
- Processing of journals for the stock movements of the CPC and Coffee Shop To take an active role within the Finance department with a continuous strive for efficiency across the organisation and provide cover for other Team members.
- To be flexible with regard to working hours when requested
- To maintain confidentiality