Integra Education are seeking a dedicated administrative assistant to join our clients team in the Baildon area. You will provide crucial support to the Lead Professional, Lead Tutor and the tutoring team in the provision for a student working through GCSE and A-Level subjects.
This role involves ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting IT and assisting in scheduling and compliance. Additionally, the administrative assistant will play an active role in safeguarding online lessons, monitoring tutor compliance, finance tracking and managing communication between therapists and the educational team.
Key Responsibilities:
- General Administrative Support: You will be assisting the Lead Professional with day-to-day admin tasks, including managing email correspondence, filing and updating key documents.
- Meeting Support: You will be required to set up meetings between different parts of the team and therapists that with with the pupil. In addition to record and distribute detailed minutes and action items for all meetings within the allocated deadline.
- Safeguarding and Lesson support: You will be required to safeguard lessons by monitoring compliance with safeguarding protocols, ensuring accurate reporting of concerns, in addition to supporting the lead tutor in identifying and reporting any safeguarding concerns that arise during lessons.
- Induction of new staff: Prepare and send the Welcome Pack one week before the start date of any new tutors that join the team, by sending over handbooks, zoom/bitpaper links and policies. In addition to scheduling and coordinate induction meetings, training sessions, and provide required materials.
- Financial Administration: Track invoices for services and materials, cross-referencing them with meetings, reports and orders to ensure accuracy. In addition to maintaining a detailed log of expenditure related to the student's provision, ensuring transparency and adherence to budgets.
Requirements of this role:
- Proven experience as an Administrative or Personal Assistant.
- Available to work Monday to Friday, 8:30 AM to 5:30 PM.
- Holds an Enhanced DBS on the Update Service.
- Strong communication skills, both verbal and written, with confidence in delivering information effectively.
- Highly organised with the ability to manage multiple tasks simultaneously.
- Demonstrated expertise in scheduling and planning.
- Exceptional time management skills, with a strong ability to prioritise tasks and manage workload efficiently.
Benefits of this role:
- Hourly pay of £15 (UMB)
- Flexible payment schedule - choose between weekly or monthly
- Complimentary online CPD training courses - fully funded by us
- Comprehensive support from the dedicated team throughout the package
If you're interested in this role and would like to learn more, please don't hesitate to get in touch!