A fabulous opportunity has arisen for an Office Manager to join a dynamic Venture Capital Fund based in the heart of the West End.
As Office Manager, you will play a crucial role in ensuring the smooth operations of the office by handling day to day administration tasks, managing facilities and supporting staff. You will be the go-to person for the team, someone who can manage everything from the office move, investor relations and event planning.
Key Responsibilities
Office Management & Facilities
- Oversee all day-to-day office operations: greeting guests, managing reception
- Maintain a well-functioning and welcoming workspace
- Lead logistics for office renovations and space planning
- Act as the liaison with US Office for office-wide initiatives and shared systems.
- Liaise with IT technicians and support any broader IT-related projects
Operations & Finance Support
- Support the finance and operations teams with recurring and ad hoc tasks
- Provide general support to portfolio management and fund-related processes as needed
- Assist with the generation and checking of investor related documents prior to releasing externally
Investor Relations & Event Coordination
- Help plan and execute investor events
- Manage guest lists, RSVPs, and invitations
- Own and maintain the investor portal
- Assist with preparing and formatting presentations and marketing decks
- Support updates of website and LinkedIn page
- Help create or organise materials needed for communications or events
Key skills and attributes:
- Experience in office management with additional operation, or finance support- ideally in a fast-paced or professional services setting
- Highly organised with strong attention to detail and the ability to juggle multiple tasks independently
- Confident using technology and tools like Excel, PowerPoint, SharePoint, DocuSign
- Strong written and verbal communication skills
- Discreet, trustworthy, and comfortable working with sensitive or confidential information
- A positive, can-do attitude -someone who enjoys solving problems and pitching in