Administrative Coordinator
- Job Type: Part-time
- Salary: Up to £24,000 pro rata, dependent on experience
We are seeking an Administrative Coordinator to join our team within the beautiful Gardens that our business is set with in.
The successful candidate will be responsible for a range of administration and coordination tasks, supporting in ensuring the smooth operation of the office, visitor areas, and staff and volunteer management.
Day to Day of the role:
- Efficiently and accurately manage general administrative tasks including membership records, room and group bookings, visitor data, stock levels, financial records, and health and safety documentation.
- Oversee the admission and shop area, ensuring a high standard of presentation and operation.
- Take responsibility for local marketing initiatives, working closely with the marketing department and external P.R. company.
- Maintain and communicate with staff and volunteer contact lists to foster strong relationships.
- Provide administrative support for the opening of the Gardens to the public, including income handling and stock replenishment.
- Collaborate with teams across the organisation to ensure effective communication with all stakeholders.
- Adhere to and promote the organisation's policies, including Health and Safety and equal opportunities.
- Undertake additional duties as required
Required Skills & Qualifications:
- Proven experience in administrative roles and working with volunteers.
- Experience dealing with the public in a customer-facing role.
- Excellent interpersonal and motivational skills.
- Proficiency in MS Office and strong administrative and organisational skills.
- Team player with a responsible approach to procedures such as cash handling and Health and Safety.
- Relevant professional training (e.g., business administration, horticulture, volunteer management).
- Active interest in gardens, gardening, or visitor attractions.
- Flexibility in working arrangements.
Benefits:
- Competitive salary up to £24,000 pro rata.
- Part-time hours: 26 hours per week, Tuesday – Friday, 9am – 4pm.
- Pension scheme in line with statutory requirements.
- 25 days annual leave plus Bank holidays pro-rata for part-time.
- Sick Pay and Death in Service Benefit (3x salary).
- Family-friendly policies including options for additional unpaid leave and flexible working hours.
To apply for the Administrative Coordinator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.