Are you an experienced Administrator looking to join a small, friendly team? if so, our client is seeking a competent individual to provide admin support to the team to ensure the smooth running of daily operations. The ideal candidate will play a crucial role in coordinating various administrative tasks to ensure efficiency within the organisation.
This is a full time office based role.
Responsibilities
- Produce customer invoices upon receipt of technicians job cards
- Ensure relevance and accuracy of information and inclusion of customer purchase orders numbers
- Process and issue technician service reports and statutory inspection documentation
- Provide dedicated administrative support to all areas of the business, process job cards to invoice
- Liaise with customers to obtain PO numbers
- Regular communication with Field Technicians to ensure all costs are captured on final invoice
- Ensuring customer enquiries are dealt with in a timely manner of passed over to relevant manager
- Create and maintain equipment records for both customer owned and internal units
- Liaise with subcontractors
- Administrative support to Operations Manager and Commercial Manager
- Assisting with sales quotations
- Raising new asset purchase orders
- Support with the initial set up of rental units
- Monitoring Tax and MOT requirements for company vehicles
- Improve and review administrative processes
- Adhoc office duties including receiving calls from the main office phone, taking deliveries, posts etc
Requirements
- Proven experience in an administrative or operational role
- Strong organisational skills with the ability to multi-task
- Excellent communication and interpersonal abilities
- Proficient in MS Office applications
- Attention to detail and problem-solving skills
- Numerate