Office Administrator
- Location: Guildford
- Job Type: Full-time/Part-time, Hybrid (Office 3-4 days a week)
- Hours: 25 hours per week
- Salary: £30,000 (FTE)
We are seeking an Office Administrator to oversee administrative and business activities, ensuring the smooth running of the office. This role is integral in supporting the sales team, managing information, and handling various resources. The ideal candidate will be a key player in facilitating our operations, particularly in the sales and distribution of our globally recognized products.
Day to day of the role:
- Handle processing of shipping orders, from receipt through to fulfilment and dispatch.
- Set up new customers on the NAV system and update customer details as necessary.
- Provide cover for logistics and finance functions as needed.
- Support inventory management with quarterly stock reporting and variance analysis.
- Support the WebShop operation and its integration into the core business.
- Provide support to the sales team by raising customer contracts and purchase orders.
- Process business accounts payables and organise shipments linked to the US business, including liaising with the US office and forwarders, creating documentation, and updating the Share drive.
- Manage customer accounts, including monthly status reports and delivery advisories before shipping.
- Assist with international purchasing, including hop stock management, shipment organisation, and invoice management for shipping.
- Ensure end-to-end management of purchases through to delivery.
Required Skills & Qualifications:
- Proven experience in an office administration role with a focus on sales support and logistics.
- Strong organisational skills and the ability to manage multiple tasks efficiently.
- Excellent communication skills and the ability to liaise with international teams.
- Proficiency in office management systems, particularly the NAV system.
- Experience in inventory management and international purchasing is highly desirable.
- Ability to work independently and as part of a team.
Benefits:
- Flexible working arrangements with a hybrid office/home-based role.
- Competitive salary with the option for full-time or part-time employment.
- Essential equipment such as a computer, telephone, and office supplies provided by the company.
- Opportunity to work in a dynamic, international environment with a historic and innovative company.
To apply for the Office Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.