PA to the family Law team
Based: Epsom
Paying £32,000
Monday to Friday 9am -5:30pm/Friday -9-5
Benefits: Health insurance, Group life insurance, Contributory pension , 25 days holiday+ BH, Discretionary incentive bonus, Social committee, Flexibility of home working & So much more!
Our client who are a leading law firm are looking for a PA to support 2 partners.
Main responsibilities:
- To use a high degree of self management and initiative.
- To meet its business objectives by providing advice to clients on all areas of private family law
- To work for all fee earners by picking up digital dictation and to support in office from Epsom
- Prepare correspondence and documents to include transcribing digital dictation.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client
- files in accordance with the detailed procedures contained in the office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done.
- Make appointments, arrange meetings and to maintain an up to date diary for the fee earner(s).
- If appropriate, prepare the conference room for meetings as necessary and for the tidying and
- clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
- Provide support to other secretaries as required.
- Attend clients both in person and on the telephone and to provide such support in a professional and
- friendly manner in keeping with the firm's standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards
- self-development.
- Ensure the confidentiality of all the firm's and clients' documentation and information.
- Undertake on-line form filling requirements
- Operate the firm's case management system
- Consider improvements to the efficiency of the department.
- Undertake other duties as from time to time required.
Qualifications
Excellent speed typing skills
Essential personal qualities and attributes/skills, knowledge and abilities:
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Substantial previous legal secretarial experience including at least 2 years' experience in the specialist area
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Advanced IT skills in relevant packages and excellent speed typing skills
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Keeps up with fee earner's work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
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High accuracy levels
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Demonstrates a pro-active approach to work with a positive attitude.
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Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
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Demonstrates ability and willingness to:
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work to deadlines
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to cope under pressure
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prioritise work-loads effectively
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work as part of a team
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Demonstrates clear commitment to the firm and a genuine interest in legal work
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Demonstrates a high level of courtesy and respect in dealing with all colleagues including Central Management, IT, HR and Marketing and clients/contacts
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Demonstrates a willingness to take on other tasks as required by fee earner(s)
Desirable skills, knowledge and abilities:
- Prior knowledge of Practice Evolve or other case management systems
- Knowledge of law/legal practice
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