Part-time Accounts Assistant / Subcontractor and Purchase Ledger Clerk
- Part-time
- Location: KT6, Surbiton
- Working Hours: Flexible 24 hours per week
We are seeking an Accounts Assistant / Subcontractor and Purchase Ledger Clerk to manage our client's purchase ledger and subcontractor accounts. This role is crucial for ensuring all financial transactions related to purchases and subcontractor payments are accurately recorded, reconciled, and processed promptly. The successful candidate will work closely with suppliers, subcontractors, and internal teams to maintain accurate financial records and support the overall financial health of the organisation.
Day-to-day of the role:
Subcontractor Management: - Verify and process subcontractor invoices and payments. - Ensure all subcontractor documents (contracts, insurance, compliance certificates) are up to date. - Reconcile subcontractor statements and resolve any discrepancies. - Maintain and update subcontractor records in the financial system.
Purchase Ledger Management: - Process supplier invoices, ensuring they are authorised. - Code and post invoices into the accounting system. - Prepare payment runs, ensuring all payments are authorised and comply with company policies. - Reconcile supplier statements and resolve any discrepancies. - Liaise with suppliers regarding invoice queries and payment statuses. - Maintain accurate and up-to-date purchase ledger records.
General Financial Duties: - Assist with month-end and year-end closing activities related to purchases and subcontractors. - Support the annual audit process by providing necessary documentation and explanations on demand. - Maintain Holiday chart. - Collect Timesheets weekly from Site Managers and Indigo Labours, maintain timesheets collating file for payroll purposes. - Assist with other ad-hoc finance-related tasks as required.
Required Skills & Qualifications
- Previous experience in a similar role within a finance department.
- Strong understanding of purchase ledger and subcontractor processes.
- Proficiency in Microsoft Office, particularly Excel. Knowledge of Evolution software (Integrity) is beneficial but not essential.
- Excellent attention to detail and accuracy.
- Strong organisational and time management skills.
- Ability to work independently and as part of a team.
- Good communication and interpersonal skills.
Benefits
- Flexible working hours with the possibility to spread hours over more days.
- Office-based role in a supportive team environment.
- 20 days holiday (pro-rata) with office closed between Christmas and New Year (in addition to holiday allowance)
- Opportunity to contribute significantly to the financial operations of the company.
To apply for this Accounts Assistant / Subcontractor and Purchase Ledger Clerk position, please submit your CV below.