An exciting opportunity to join our International Residential Development Sales Team as our PA/Team Administrator.
Team Overview :
This opportunity sits in our RDS Team (Residential Development Sales).
Our team structure is as the following where the successful candidate will be supporting 1 Global RDS Director, 3 Directors, x2 Associate Directors as well as 1 Associate and 1x Sales and Marketing consultant while overlooking the APAC team of 5.
Key Responsibilities :
- Extensive inbox and diary management for all Directors
- Arranging meetings with internal colleagues as well as external clients.
- Booking meeting rooms and arranging and coordinating team meetings and events
- Typing and formatting of letters/reports/tenders/emails
- Assisting fee earners with collating information and formatting pitch documents and debt chasing when required.
- Sending and processing out fee invoices to clients and dealing with any queries
- Creation of agendas and minute taking at team meetings
- Filing/photocopying/scanning/archiving/printing/binding
- Handling telephone calls, taking messages and covering phones
- Maintaining online filing system
- Processing expenses & Application process for Visas
- Maintaining close communication with the overseas team
- Handling extensive travel arrangements for the entire team, flights, accommodation and taxis & creating travel itineraries.
- Coordinating briefing calls for all international teams and Reporting on international deals.
- Conducting AML and conflict checks
Key Skills :
- Enthusiasm to do a good job
- Excellent organisational and prioritising ability
- Previous PA or Team Admin experience
- Excellent communication skills, both verbal and written
- Excellent attention to detail
- Excellent ability to work flexibly and multitask
- Must be a team player but also have the ability to use own initiative
- Must be able to cope with routine task
- Dependable and to produce work to deadlines
- Ability to work under pressure.
Apply now !
Find out more about Savills offer
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