The Facilities Coordinator is responsible for providing a safe, effective, and engaging working environment and delivering an efficient and personable office and facilities.
Client Details
Large Charity Based in London
Description
- Work closely with the Director of Finance and Operations to ensure all legal and statutory obligations are met regarding the building and equipment used within the hospice.
- Ensure the upkeep, general maintenance and security of the buildings, grounds and facilities including the garden, vehicles, and outdoor equipment.
- Create and maintain a planned preventative maintenance (PPM) schedule for the premises, ensuring periodic maintenance contracts are in place for all servicing required by legislation and CQC to comply with current standards.
- Act as the point of contact for outside contractors as required, including being on call and acting as a keyholder.
- Arrange any required maintenance work by specialist contractors using the Permit to Work Scheme.
- Ensure that equipment used within the care areas is subject to maintenance checks (i.e. hoists, lifting aids, PAT testing of electrical equipment etc.).
- Ensure that all furniture and equipment across is kept in safe and good working order.
- Maintain all photocopiers, printers, franking machines, meeting room equipment and other equipment liaising with maintenance contractors as and when necessary.
- Create and maintain the operations manual, documenting all facilities and basic IT processes and procedures, working in conjunction with the external IT support company.
- Work with the Director of Finance and Operations and be the liaison with external suppliers and the Fundraising team on restricted fund projects carried out.
- Act as a Chief Fire Marshall and take full responsibility for fire drills, evacuation, training and ensuring adequate coverage across the hospice and Retail shops.
- Organise Fire warden/First Aid training as required, ensuring the hospice as well as the Retail shops are adequately covered in all areas.
- Manage all matters related to the cleanliness and hygiene of the building, liaising as appropriate with the cleaners, Director of Care and Family Services and Director of Finance and Operations, and ensuring that all cleanliness and hygiene standards are met.
Profile
- Significant previous experience as a Facilities Coordinator.
- Up to date knowledge of health and safety regulations.
- Good working knowledge of Microsoft Office packages (Teams, Outlook, Excel, Word, PowerPoint).
- Able to self-manage, take the initiative and prioritise own work effectively.
- Able to juggle and manage a varied workload.
- Able to develop and run processes.
- Able to spot opportunities to improve systems and processes.
- Works methodically and has keen attention to detail.
Job Offer
- £40,000-£43,000
- Access to interest-free season ticket loan and cycle scheme partnership
- Pension schemes with Legal & General and NEST
- 33 days annual leave increasing up to 40 with length of service (including bank holidays)
- Sabbatical option, subject to agreement and policy
- Generous sick pay
- Family-friendly employer with supporting policies