The role is situated within the Admin and Secretarial area of the business. During this role you will play a massive part of being the Executive Assistant for the company, booking arrangement, managing diaries, travel etc.
Client Details
Our client is a large firm in Southampton who pride themselves on their values and their aim is to become the client's most trusted adviser - to be an enabler of client ambition.
Description
The key responsibilities for the Executive Assistant role are:
- Executive Support: Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and organising travel arrangements.
- Communication: Handle correspondence, including emails and phone calls, on behalf of the executives. Prepare and draft documents, reports, and presentations as needed.
- Meeting Coordination: Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Office Management: Oversee the day-to-day operations of the office, ensuring all administrative tasks are completed efficiently.
- Project Assistance: Assist with various projects, research, and tasks as required by the executives.
- Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion.
- Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
- Problem-Solving: Proactively identify and address issues, providing solutions to ensure the smooth running of the office.
- Expense Management: Monitor and manage expenses, preparing reports and ensuring timely reimbursements.
Profile
The successful candidate for the Executive Assistant role is someone with the following:
- Excellent diary management
- Previous experience working as an EA
- Ideally with a legal background or has previously worked as an EA in a legal firm
- Confident
Job Offer
The candidate for the Executive Assistant role will receive:
- Competitive salary
- Professional workplace
- Start immediately
- Local role in Southampton
- Hybrid working