Job Title: Planned Maintenance Officer
Salary: £39k - £42k per annum
Hours: Mon to Fri, 09:00 - 16:30
Location: Edinburgh
Reed Recruitment is excited to present an amazing opportunity for an experienced Planned Maintenance Officer to join our prestigious client's business based in their Edinburgh office. This role is crucial in delivering an excellent maintenance service through quality control and technical support for all planned repairs, maintenance, and stock improvement works. The Planned Maintenance Officer will work closely with the Reactive Maintenance Officer and will have some crossover with housing management and finance.
Key Responsibilities:
- Design and manage planned investment and cyclical maintenance programmes to effectively manage housing assets, deliver on tenants' priorities, and ensure compliance with standards such as the Scottish Housing Quality Standard and Energy Efficiency in Social Housing / Social Housing Net Zero Standards.
- Fully utilise the Integrated Housing Management System to record contract and cyclical maintenance information and ensure notes are made following every interaction with a tenant.
- Collaborate with the Reactive Maintenance Officer on day-to-day liaison.
- Provide statistical returns on asset information, such as the Annual Return on the Charter.
- Manage and monitor budgets, reporting variances to the COO.
Administration / Financial Responsibilities:
- Contribute to budget setting by analysing previous and current year budgets and future programmes; forecast financial spend.
- Monitor maintenance expenditure in relation to budgets and raise any relevant issues or concerns.
- Monitor and report on performance in relation to benchmarks, targets, and key performance indicators.
- Review and report on contractors' performance in relation to maintenance work.
- Ensure instructions and works orders are in accordance with delegated authority as set out in the Financial Regulations.
Gas Contract Management:
- Lead responsibility for the management of the gas safety contract and programme.
- Delegate certain record-keeping and administrative tasks to the Property Assistant and provide direction and support.
Procurement:
- Responsible for the procurement process of all contracts, including those advertised on the Public Contracts Scotland website and through relevant frameworks.
Health & Safety Responsibilities:
- Ensure compliance with Health and Safety guidelines and fire regulations, such as COSHH, RIDDOR, etc.
- Adhere to safe working practices as defined by legislation.
- Report any accidents, incidents, or near misses promptly.
General Responsibilities:
- Contribute to the review and implementation of policies and procedures.
- Participate in progress and annual reviews.
- Stay updated with changes, best practices, and innovations within your work areas and attend appropriate training, conferences, and seminars.
Qualifications and Experience:
- Proven experience in a planned maintenance role, preferably within the housing sector.
- Strong knowledge of housing standards such as SHQS and EESSH / SHNZS.
- Experience with budget management and financial forecasting.
- Excellent organisational and project management skills.
- Strong communication and interpersonal skills, with the ability to work collaboratively.
- Knowledge of Health and Safety regulations and best practices.
- Relevant qualifications in property management, construction, or a related field are desirable.