Job Title: Project Manager – Event Operations
Location: Shoreditch (Hybrid – 2 to 3 days per week onsite)
Duration: 12 months contract initially
The Opportunity:
- We are seeking an experienced and highly organized Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.
- In this role, you will play a critical part in bringing events to life — serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.
- This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.
- If you are motivated, meticulous, and take pride in prioritizing memorable events with precision — we would be pleased to hear from you.
What you'll do:
Project Planning & Timeline Management
- Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies.
- Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners.
- Ensure resource allocation, capacity planning, and task prioritization align with strategic goals. Cross-Functional Coordination
- Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables.
- Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams.
- Manage collaborator expectations and foster alignment through proactive updates and blocking issue of risks or delays. Risk, Issues & Dependency Management
- Identify potential project risks and blockers early, implementing mitigation strategies and advancing critical issues to leadership as needed.
- Track interdependencies across workstreams to ensure timely execution and continuity of deliverables.
- Maintain risk registers and contingency plans to safeguard delivery outcomes. Reporting & Process Optimization
- Lead weekly project reporting, including timeline progress, risks, and resource planning insights.
- Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery.
What you need to succeed:
- Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
- Confident user of project management software Workfront.
- Excellent communicator with natural organizational abilities to coordinate across teams.
- Strong focus on processes, with the ability to adjust and thrive in demanding situations.
- Experience in events, production, logistics, or agency environments is preferred but not mandatory.
- At least 5 year of project management large scale projects.