Job Reference: GRP/JH/18-09/1304/1
Job Title: Commercial Administrator
Location: Office Based
Location: Edinburgh
Salary: Competitive
Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:00 - 16:30 - 37.5 hours per week
Business Overview
OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services including Cleaning, Catering, Security, Technical Services, Energy Management and compliance, front of house, landscaping, logistics, waste management and pest control services to the public and private sectors and our mission is to make people and places the best that they can be.
Role Overview
We are currently recruiting for a Commercial Administrator to join our passionate and driven team based in Edinburgh
Responsible for the timely invoicing and co-ordination of payment applications and queries for delegated contracts.
Benefits
- 25 days holiday + bank holidays
- Free fruit in our offices
- Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community
Key Responsibilities:
- Ensuring agreed timescales for the invoicing process are met
- Ensuring that the correct documentation and process procedures are complied with when processing invoices
- Producing and maintaining invoice packs for submission to clients
- Pricing and producing client application / invoices in line with billing timetable
- Working proactively to reduce current level and ageing of delegated contract's WIP
- Chasing supplier invoices when required to ensure timeous invoicing
- Accurate Updating of Concept System: LOC codes/Cost Code checking/amend
- Raise Annual PPM orders ensuring aligned with contract period
- Any other duties as and when required that are commensurate to the role
- Confident workings within Microsoft Excel
About You:
- Applicants must have the right to work in the UK
- Proven experience in a similar role advantageous
- Strong IT skills including Microsoft Excel.
- Ability to work using own initiative or as part of the wider FM team.
- Computer literate, experience in Excel & Finance systems essential
- Diligent, numerate with excellent attention to detail
- Ability to prioritise and organise own work whilst working on a variety of tasks
- Excellent communication and interpersonal skills
How to apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!
Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)
https://b/form/f3343c912a8643b69cfdc89dc2bbba8f