Key responsibilities and duties:
General
- Reporting into the HR Manager.
- Providing Administrative support with the HR Department
- Assisting with the hiring process
- Participate in the implementation of specific projects,
- Support change management processes.
Admin/ad hoc
- Entering employee data onto Bob
- Running reports on Bob
- Preparing employee offer letters and contracts.
- Preparation of promotion letters/maternity letters/probation letters for the HR Manager
- Ad hoc reference letters for employees
- Holiday/study leave approval requests
- Contact CSP (IT providers) re joiners/leavers/ad hoc requests
- Update Vitality with joiners/leavers
Training
- Liaise with Kaplan to book training courses.
- Update study matrix.
- Send email to employee detailing salary increase.
- Add salary increase onto Bob
- Update payroll with exam pass information.
Recruitment
- Managing the recruitment and Selection process - keep a log of CVs on recruitment spreadsheet
- Update job descriptions
- Prepare interview questions, arrange test (if required).
- Arrange completion of Persona test - emails
- Arrange laptop
- Set up interviews
- Feedback to recruitment agents
Induction
- Arrange Induction with HR and team
- Book desk on matrix
- Book out Boardroom
- Carry out first day induction - HR Manager/HR Administrator
- Diarise end of probation meeting(s) in line manager's diary/book room.
Appraisal Process
- Log completed appraisals.
- Send out reminders when appraisals are due
- Chase outstanding Appraisals.
- PDP keep log and chase if necessary
Systems
- Hi Bob, MS Office and CCH
Compliance
- Ensure we are up to date with legislation.