World Class Defence Organisation based in Stevenage is currently looking to recruit a Recruitment Administrator on an initial 12 month contract. This will be a hybrid role of working from home and onsite 1-2 days per week.
This role would suit somebody who has a background of previous recruitment administration experience within a busy recruitment/resourcing function.
Contract Duration: 12+ months initially and then ongoing thereafter
Hourly Rate: £16.01ph
Recruitment Administrator Job Description:
- To co-ordinate and organise interviews general hire. Liaising with managers and BSO's.
- Booking interview on Onehr
- Sending confirmations to both mangers and candidates set up waves
- Monitor Onehr for Conditional Offers
- Action Conditional offers updating contract requirements outside the system
- Monitor Onehr for Firm Offers
- Monitor Onehr for all ECP offers
- Monitor emails from Occupational health for candidate status - if required update advisors on any issues, update Onehr with status
- Monitor email from Security - updating log, update Onehr with security status, request start dates
- Chasing Candidates for missing data
- Updating SAP with pension status
- Updating payroll spreadsheet with bonus payments (when applicable)
- Processing Hedd checks
- Loading data into Onehr
- Ensuring any changes to process are forwarded to the On boarding Team for actioning
- Generating Clock numbers for CW staff - updating SAP
- Updating holiday status for all staff on start date
- To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire.
- Confirmation to leaver and managers
- Updating all areas of business of the up and coming leaving
- Update Onehr with leaver status- reason
- Advise Pensions of leavers, produce PLNF and forward on
- To liaise regularly with the Resourcing Administration team with a focus on identifying and agreeing ways of continually improving processes and practices with a particular emphasis on cost savings.
- Ensure all HR database Onehr/SAP information is regularly updated, with all changes and amendments.
- Support the HR Admin Team Leader as required.
- Co-ordination and set up of psychometric testing as required for both general hire and ECP.
- Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
- Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
- Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
- Any ad-hoc administration tasks required.
- Responsibility to support and deliver the UK Early Careers Programmes (ECP)
- To co-ordinate and organise interviews.
- Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
- Flexibility on working some weekends to support open days and exhibitions
- Dealing with references according to GDPR criteria
- Processing of queries via the resourcing inboxes
DRM scanning/general housekeeping
What we're looking for from you:
- Possess previous recruitment administration experience within a busy recruitment/resourcing function.
- Experience of working under pressure
- Ability to multi-task with a range of relatively complex support/administration activities
- Excellent communication skills both written and verbal
- Ability to work autonomously and manage own workload
- Strong planning and organisation skills with the ability to multi-task.
- Patience and courtesy to provide an initial contact point for all HR queries
- Excellent PC skills - MS Office, OneHr, SAP, Recruitment systems experience desirable
- To have a proactive approach and flexibility to support team and colleagues where needed