ATTENDANCE & ADMISSIONS OFFICER - Hillingdon
SALARY:
Associate Pay Scale, 4 £25,161 - 5 £28,399, depending on experience
HOURS: This is a term time only plus 3 weeks permanent appointment. The post holder is employed for 41 weeks per year, which includes five training days. Full details of employment hours are contained in the contract, but the main working hours are 8am - 3pm but will be agreed with your line manager, inclusive of a 20-minute break. As this is a term time only position, holidays occur during the published holiday periods of the school.
LINE OF RESPONSIBILITY:
The Attendance & Admissions Officer will be directly reporting to the Assistant Headteacher.
JOB PURPOSE:
To work in partnership with Senior Staff, Head of Years, Form Tutors, LA and other relevant agencies in maintaining a high level of student attendance reducing absence and unauthorised absence - highlighting trigger points and taking appropriate action.
Support in relation to the admission process applications, fair banding testing, and appeals to the school and to provide a welcoming and efficient point of contact between the public, schools and relevant agencies and the school concerning all aspects of Admissions processes.
Possessing a strong customer focus and providing a high quality and effective administration service primarily, but not exclusively, relating to a range of on-boarding and lifecycle processes and procedures.
KEY TASKS AND RESPONSIBILITIES
Main duties and responsibilities are indicated below.
and emergencies.
ATTENDANCE
- Liaison with parents/carers and students regarding attendance issues
- Arrange calls to follow up student absence including managing and monitoring Truancy Call
- Chase up reasons for absence using agreed systems
- Record parent/carer notification of student absence
- Liaison with parents/carers and students regarding attendance issues
- Produce reports for Senior Management, Head of Years, Form Tutors and governing body as required
- Produce and interpret statistical data relating to attendance patterns of groups within the school.
- Maintain attendance files and archive as necessary
ADMISSIONS
- Handle admission enquiries from schools, parents/carers, students and appropriate external agencies on all aspects of the admissions process and status of applications paying due regard to Data Protection Act and the School's Admission Policy
- Manage requests for prospectus, application forms etc.
- To facilitate the progressions of applications including requesting further information from applicants and previous schools (where applicable).
- Issuing relevant information in relation to new admissions to Head of Years.
- Liaise with and provide administrative support to Assistant Headteacher and Admissions Committee and Head of Years in relation to applications to the school.
ADMISSION APPEALS
- To respond, by phone and written correspondence, to appeals and requests for feedback accurately and completely, minimising upward referral
- To liaise with Clerk to Governors, Governing Body, Appeal Clerk and Appeal Panel members regarding all lodged appeals
- To arrange with Clerk to Governors and Appeal Panel members all Appeal Hearings dates, times and venues.
GENERAL
- To be a proactive member of the Administrative Team, assisting other team members as and when necessary, including printing/collation and distribution of reports and other whole school mailings.
- To provide adequate office cover in conjunction with other administrative staff as appropriate and to liaise with the Director of HR and Admin and assist in office as and when necessary.
- To undertake training and development in relation to the post as and when necessary.
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