My client is urgently looking for an experienced Administrator to assist a couple of its departments. This is an immediate start and is initially based on a three month contract.
Specific responsibilities of the role include:
- Provide comprehensive administrative support to the Department Heads and their teams.
- Manage diaries, schedule meetings, and take detailed minutes during meetings.
- Handle the management and processing of invoices across both departments, ensuring accuracy and timely tracking.
- Assist with general administrative tasks including typing reports, managing correspondence, and collating documents.
- Maintain accurate records of annual leave and absences for all team members.
- Cover reception duties as needed and assist other departments with administrative tasks.
- Create purchase orders, update fee trackers, and manage general filing and document control.
- Support the Directors with email management, diary scheduling, and other specific administrative duties.
- Prepare and distribute departmental reports and documents, ensuring compliance with company standards.
- Assist with the preparation and maintenance of Company Packs and manage the Central Archive system.
The successful candidate will possess the following skills and attributes:
- Minimum of 2 years' experience in an administrative role.
- Exceptional administrative, organisational, and communication skills.
- Ability to work independently, remain motivated, and keep focused under pressure.
- Proficient in Microsoft Office (Word, Excel, Outlook) and capable of quickly adapting to new systems.
- Demonstrates a high level of discretion, confidentiality, and a commitment to diversity and inclusion.