Role Overview:
This role focuses on supporting the Projects department by ensuring all Installation and Maintenance manuals and Manufacturing record documents are up-to-date and meet contractual obligations. Additionally, this role involves digitisnig manufacturing documentation and actively contributing to the creation of a paperless system. Compliance with Quality, Environmental, and Health and Safety Requirements as per the company Management Systems is essential.
Main Duties and Responsibilities:
- Utilise and improve the electronic document control system for managing project documentation.
- Maintain document management processes and systems, ensuring compliance with contract and corporate requirements.
- Manage electronic filing, archiving systems, and technical library for easy issuance, storage, retrieval, and management of documents for internal and external customers.
- Oversee the numbering, checking, validation, and verification of all documentation, ensuring correct numbering, revisions, status, format, title, and legibility.
- Collaborate with various stakeholders to ensure timely and accurate documentation flow.
- Maintain proper organization and storage of documents and information.
- Control and collate project-specific certification and dossiers.
- Digitise handwritten documents.
- Provide comprehensive administrative support to the team.
- Perform any other ad hoc projects or duties as assigned.
Education / Qualification Requirements:
Essential:
- GCSE Grade C or above in English & Maths (or equivalent).
Desirable:
- A level qualification in Engineering or a similar field to aid in understanding technical drawings and specifications related to our product.
Experience and Knowledge Requirements:
- Minimum 2 years of relevant experience in document control and record management within a bespoke engineering manufacturing environment, preferably in the Oil and Gas sector.
- Good knowledge of document control and management processes, IEC standards, and ISO standards.
- Strong communication skills at all business levels, with good written and verbal communication and interpersonal skills.
- Mature, proactive, organised, and able to take initiative.
- Systematic approach and able to work under pressure.
- Meticulous with the ability to follow through tasks promptly.
- Able to work independently and as part of a team.
- Proficiency in MS Office applications (Excel, Word, PowerPoint) is a must, and knowledge of PDF creation/editing, Photoshop, and InDesign is an advantage.
- Must be a UK National.
Skills and Competency Requirements:
Essential:
- Good communication skills at all levels of the business, with strong written and verbal communication and well-developed interpersonal skills.
- Excellent organisational skills with the ability to multitask.
- Effective time management skills and the ability to prioritize tasks efficiently.
Desirable:
- Self-confidence to appropriately challenge colleagues when necessary.
If you have any questions, please reach out to Lewis Woollard or contact via telephone on .