Team Assistant - TV Production - Temporary
We have an exciting opportunity for a Team Assistant to join a leading TV Production company on a temporary basis. In this role, you will support the Head of Business & Legal, the VP of Film Business & Legal Affairs, the VP of TV Business & Legal Affairs, and the Associate Legal Counsel.
Key Responsibilities:
- Responsible for diary management, meeting agendas and all VC/conference call set ups, booking travel, taking messages, collation of information etc.
- Drafting letters, reports and minutes of meetings.
- Responsible for couriers for legal contracts, receiving documentation and coordinating with external contacts to ensure legal documentation has been received.
- Managing leave and absences for the Legal team.
- Chasing outstanding issues / reports as and when required.
- Managing the team's expenses, raising Purchase Orders as required, and managing the Department's system for payment of legal invoices
- Manage the Department's system for storing and archiving documents, both online and hard copy, including indexing and retrieval.
- Assisting Head of Business & Legal Affairs, VPs Business & Legal Affairs and/or Associate Legal Counsel on special projects as/when instructed.
- General administrative duties
- Act as a first point of contact for general day-to-day enquiries, and as a filter to facilitate answers to queries across all internal departments as needed.
- Act as first point of contact for visitors, the team's direct reports, members of senior management teams and their PA's.
- Build strong relationships with all WT personal assistants and be a back-up to them when required.
- Undertake all other tasks as allocated by the team.
Key Requirements:
- Immediate availability
- Experience working within a law firm as a legal assistant
- Excellent communication and interpersonal skills
- Strong communication and organisational skills
- An enthusiasm for the entertainment industry and film/TV in particular.
This is a temporary role, starting immediately for 3 months, paying a daily rate of £134-£173 + holiday pay (depending on experience). Legal experience isn't essential for this role, but it would suit someone who has previous experience working for a large, creative brand.
This role is working 9.30am-6.30pm, fully office based in central London.
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Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.