Are you a proactive and dynamic administrator looking for your next challenge in a thriving corporate environment? Our client, a leading professional services firm, is seeking an exceptional Premises, Client & Office Services (PCOS) Administrator to join their collaborative team in Leeds. This is a fantastic opportunity to make a real impact, supporting the efficient delivery of services across a global business.
Up to £26,500
Permanent - Full time
Hybrid Working (3:2) after Probation
About the Role
As a PCOS Administrator, you will play a pivotal role in ensuring the smooth running of the firm's premises management and broader office services. You'll work closely with a variety of colleagues across the PCOS function and the wider firm, handling all administrative aspects and supporting key projects and initiatives. Occasional travel to other UK offices may be required.
Key Responsibilities
- Provide day-to-day administrative support for all aspects of the PCOS function.
- Maintain and administer information relating to premises, including headcount, service charge, rent, and rating data.
- Organise, collate, and manage monthly reporting for key stakeholders.
- Coordinate meetings (internal/external), book rooms, arrange travel and hospitality.
- Attend meetings, take minutes, and circulate action points.
- Maintain effective filing systems and records.
- Support new starter onboarding and leaver exit processes, including desk booking administration.
- Manage procurement processes for PCOS-related items and services.
- Validate supplier payments and maintain accurate expenditure records.
- Support invoice recording, project budget models, and raise purchase order requests.
- Assist with health and safety administration.
- Provide travel administration support, escalating issues as needed.
- Support insurance renewal and business rates administration.
- Ensure compliance with firm's risk and compliance policies.
- Prioritise workload and multi-task effectively.
- Complete all compulsory firm training on time.
About You
- Previous experience in an administrative role, ideally within a corporate environment (not essential).
- Able to work at pace, managing and prioritising conflicting deadlines.
- Strong initiative, with the ability to anticipate needs and respond promptly to queries.
- Excellent communication skills; able to build rapport and trust with stakeholders at all levels.
- Collaborative team player.
- Highly computer literate with Microsoft Office (Word, Excel, PowerPoint).
Why Apply?
- Join a people-focused, supportive team with a reputation for exceptional service delivery.
- Gain exposure to a wide range of facilities and office management functions.
- Be part of a global, forward-thinking firm that values its employees.