Diamond Search Recruitment are delighted to represent our client, an independent manufacturer operating within the pharmaceutical sector. Our client are well established and boast many long standing employees; this is a great place to work and a company who are proud of the quality products they manufacture and supply.
Recruiting for an Admin Assistant, this is a rare opportunity to join the team.
The role will primarily support the Finance Manager, but also assist with Customer Service and Reception duties when required.
Hours are 0830-1700 Monday to Friday.
Job summary: To provide purchase invoicing support to accounts and general office support.
Main duties and responsibilities:
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To be responsible for purchase invoicing, dealing with supplier queries
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To upload all purchase invoices to Sage
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To prepare payment reports for weekly, mid-month and month end.
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To post payments for suppliers and sending out remittances
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To process international invoices
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Ensure materials are released for payment runs
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To keep track of proforma invoices which have been raised
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Processing and reconciling petty cash
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Keep records of direct debit payments, invoices and checking portals
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To keep service agreement records are kept up to date
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To regularly review Purchase Order Processing and Purchase Ledger
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To ensure all invoices are up to date and communicate any issues to the correct department or person
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To answer the telephone and transfer call to appropriate person
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To open and distribute company's post
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To type, store securely and update as necessary all documentation associated within the company
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To make sure that all email queries are being dealt with or passed on to the relevant personnel
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To be responsible for ordering stationary and office supplies
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Generating sales export documents
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To greet visitors and organise refreshments for meetings
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Mail duties including going to the post office
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The restocking of the first aid box in the general office
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Credit control
This is a busy role and would suit someone well organised, with good attention to detail and previous experience in a similar role.
Don't delay, apply today!
Diamond Search Recruitment is acting as an Employment Agency regarding this vacancy.