JOB TITLE: OFFICE ADMINISTRATOR - HYBRID
SALARY: £28,000 - £30,000
LOCATION: Salford Quays
HOURS: Monday to Friday - 4 days in the office, Friday - work from home
BENEFITS: Holiday allowance 28 days including bank holidays
(2 extra after 2 years service up to max of 5)
Yearly bonus scheme paid out in December
Our client, a dynamic and rapidly expanding specialist construction business with a robust track record, is seeking an experienced and proactive Administrator to join their team based in Salford Quays and support the administrative operations and deliver exceptional customer service.
JOB DESCRIPTION:
As an Administrator, you will play a pivotal role in ensuring the smooth operation of our administrative functions. Your responsibilities will include:
- Providing comprehensive support to the team.
- Compiling and organising timesheets.
- Updating and maintaining Excel spreadsheets.
- Ensuring accurate and timely data entry.
- Preparing documents and manuals.
- Gathering and collating information from contractors.
- Ensure each new starter receives a laptop and phone
- Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
- General IT issues - install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
- Organising new phone contracts
- Organising staff training - Health & Safety Course and qualifications including CSCS and SMSTS
- Completing forms for Accreditations - CHAS, Construction Line, Safe Contractors
- Organise PAT testing by completing forms the relevant forms
- Collating information for Site files onto the tablets - adhering to health and safety
- Ordering Uniforms for the contractors
- Ordering PPE's
- Operating and Maintenance manual - collating technical specifications for the clients
- Liaising extensively with clients, handling telephone inquiries and general queries.
- Responding professionally to incoming emails.
- Developing strong relationships with customers and colleagues, offering first-line support.
- Maintaining confidentiality of customer and staff information, adhering to company policies and procedures.
- Performing general administrative duties, including scanning, photocopying, printing
Assist the Manager with the following:
- IT - Ensure each new starter receives a laptop and phone
- Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
- Install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
- Track and manage weekly work hours for labourers.
- Employee records - maintain holiday and absence records for each employee.
- Issue and manage necessary forms related to holidays and absences - send to accounts once approved
- Vehicle management: Schedule and organise MOT and servicing for all company vehicles. Maintain logs for tax purposes and ensure timely renewals.
- Utilities - Handle renewals and deal with utility invoices
- Match purchase invoices to purchase orders
- Monthly statements - suppliers
- Input all purchased invoices
- Assist the MD and when required
- General office printing
PERSON SPECIFICATION:
The ideal candidate will possess the following qualities and skills:
- Ability to work efficiently under pressure.
- Organised
- Confident and professional telephone manner.
- Proficiency in IT - Excellent in Excel and Word, Sage line 50.- desirable not essential
- Methodical and detail-oriented approach to work.
- Ability to prioritise workload and work with minimal supervision.
- Take ownership
- Trustworthy and reliable.
- Excellent communication and interpersonal skills.
- Capable of thriving in a fast-paced environment.
- Eager to work in a friendly and supportive work environment.
If you are looking to contribute to a growing company and have a passion for delivering high-quality administrative support, we encourage you to apply for this rewarding position.