Armstrong Knight are working with a well respected and long established property company who are seeking to recruit an experienced Executive Assistant to support the Managing Director with varied day to day duties.
Duties and Responsibilities:
Monitor and update the monthly Contracts in Progress document and update the Site Address and Telephone List, upload to ECM and distribute to other departments.
Assist the Legal Services and Completed Contracts team with input into Bonds records, Completed Costs records etc.
Process invoices and raise orders utilising the accounting software. Produce payment authorisations and submit to the accounts department for payment.
Collate the monthly regional staff allocations received from the Regional Directors. Check and process the information and submit to the Payroll Department.
Receive staff monthly expense claims, check record and process for submission the to the Payroll Department.
Process Retention Releases as and when required.
Monitoring adherence to Contracting Department procedures.
Assist with the audit process including collating the required financial information ready for financial audits,
Ad hoc administrative tasks as required.
Our client welcomes applications from experienced EA's particularly from candidates who have experience of working within the property/construction sectors.