Compliance Administrator
Chester
Up to £23,000
An opportunity to join an expanding and progressive company as Compliance Administrator in a fast-paced and varied environment. Benefits include free parking, pension scheme, private medical cover, retail offers and discounts, performance reviews, discretionary bonus. You will be within a modern, open-plan office with a collaborative and supportive working environment.
Objectives of the role:
- Deliver a series of administrative tasks and driving compliance across estate (Circa200 Buildings) and Change of Contracts
- To manage and implement testing obligations and manage the process of follow on works (FOW) ensuring compliance across the Estate
- To develop an in depth understanding of regulations and the inhouse auditing platform.
This will include creating orders for external suppliers on request and managing updates where required.
- To support and advise on the compliance position of individual establishments when requested by the Operations Support team. Focused on the change of contract process
- Work collaboratively with the team to ensure compliance obligations are met.
- To support suppliers and internal Managers in the delivery of the compliance testing output within defined KPI's
Key Responsibilities:
- To support the team resolving any notices or required communication with local authorities and internal Managers regarding compliance testing matters when they arise.
- To deliver the communication of statutory certification
- To support the collation of compliance certification following project works and lodging the documentation within the internal system
- To update and report via the internal tracking tool
- To provide general support to the helpdesk function as required at peak times or absence cover, when agreed by line manager
- Ensure that the statutory compliance database is maintained
- Ensure the compliance database is accurate and maintained
- Co-ordinate and ensure safety inspections are delivered on the day of change
- Co-ordinate queries and notices from local authorities and the relevant point of contact
- Ensure communication and maintenance of the dedicated compliance email account
- Authorise quotations within the agreed approval level when required
- Support the regular meetings with contractors and suppliers to review progress and KPI's
- Managing circulation of statutory documentation and quotations as required
- Undertake basic auditing of the live data supporting the Compliance visibility and processes
- Collating and lodging certification produced following projects as required
- Create event notices via the internal system of upcoming projects and defect periods
- Work within the guidelines and maintain GDPR requirements at all times.
Skills and Experience:
- Ability to co-ordinate tasks autonomously with a consistent systematic approach
- Good organisational skills and ability to work to tight timescales
- Excellent communication skills both written and verbal
- Excellent customer service
- Good team player
- Able to manage difficult conversations
- Accuracy and attention to detail
- Intermediate skill set in IT (essential)
- Excel skills (essential)
- A basic understanding of Microsoft teams (advantage)
- Flexibility to cover other department tasks or assist as required.
- Training will be provided for all systems