Executive PA

Executive PA Reference: JUN20247465
Location: Flexible in England
Salary: £26,379.00 - £28,319.00 Per Annum
Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave

This is a Permanent Full-Time role for 37.5 hours per week.

The role can be based at home - where a suitable home working environment is in place - or from any RSPB office, located at different locations across the UK. The role may require occasional travel to an RSPB office or to support meetings in central UK locations.

The RSPB is looking for an Executive Personal Assistant (Exec PA) to join the Income and Conservation Investment directorate, providing vital support to the Executive Director and wider leadership team, as well as facilitating the smooth running of the 300 people strong directorate.

About ICI

The Income and Conservation Investment (ICI) team are dedicated to generating income, long term support and system change to help protect and restore nature. The directorate comprises of teams responsible for membership & supporter fundraising, legacies, commercial sales, high value partnerships, business engagement and conservation investment. This is a great opportunity to support a key strategic function within RSPB and would suit someone who is eager to work in a fast-paced environment, to learn about and support income generation and enable others to be the best they can be.

What's the role about?

As Executive PA, you will provide assistance to the Executive Director of Income and Conservation Investment (ICI), managing their busy inbox and diary and proactively helping them to stay on top of actions and deadlines. You will also play an important role at leadership team meetings, ensuring their smooth running by producing agendas and capturing actions. You will be a key point of contact for colleagues across the directorate and around the RSPB so we are looking for someone with a positive and approachable manner who enjoys working with others and is able to efficiently prioritise and problem-solve. A typical day might include tasks such as:

• Supporting the Executive Director through inbox and diary management, booking travel and accommodation, compiling agendas, gathering meeting papers, collating actions and reminders
• Working with the Board and Council Coordinator to ensure papers are drafted and submitted within set timeframes and follow the correct process.
• Building and developing effective relationships with people across the organisation and externally on behalf of Executive Director. Ensuring confidential and sensitive matters are handled appropriately.
• Organising monthly directorate briefings and other engagement activities, sourcing interesting and relevant content to help inspire colleagues and showcase the work of teams across the RSPB.
• Facilitating various meetings, including that of the leadership team by working with the meeting chair to produce agendas, gather papers, book guest presenters, capture actions and generally ensure meetings run efficiently.
• Understanding, sharing and implementing best practice from across the organisation, for example, Information Management principles, new digital tools or ensuring meetings are inclusive and accessible.
• Working closely with the Executive Board PA group to improve processes and provide cover during times of absence.
• Supporting the leadership team with recruitment and induction of new staff and volunteers, following appropriate policies and procedures where applicable.
• Working in line with the RSPB expenses and purchasing policies, file expense claims and raise purchase orders.

Essential skills, knowledge and experience:

• At least one years experience of providing PA support to Director and/or senior management
• Experience of providing dedicated personal administrative support to senior staff.
• Knowledge of the Microsoft O365 suite, particularly SharePoint, PowerPoint and collaboration tools
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Able to proactively identify and solve problems and respond quickly to change
• Able to identify and act on opportunities for continually improving ways of working and create efficiencies
• Able to communicate effectively with people from all levels of the organisation as well as external stakeholders
• Able to organise meetings and events, of varying scales, and coordinate all aspects of the logistics.
• Able to take meeting notes and minutes clearly and concisely, with attention to detail
• Able to deal with confidential and sensitive information appropriately.

Closing date: 23:59, Mon, 29th Jul 2024

Interview dates will take place on the 7/8th August.

We reserve the right to close this advert at any time.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature's side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

No agencies please.