£27K/yr to £32K/yr
Elmbridge, England
Permanent, Variable

Facilities Coordinator

Posted by Reed.

Location: Twickenham (moving to Weybridge early next year)

Working Hours: 9am to 6pm, Monday to Friday

About the Role: We are seeking a dedicated Facilities Coordinator to ensure the smooth operation of our offices and warehouse. You will work closely with our Admin & H&S Manager to maintain a safe and efficient workplace, while also supporting our dynamic reception team.

Key Responsibilities:

  • Building Management:

  • Oversee maintenance and repairs of building installations.

  • Manage contracts for utilities and services (e.g., electric, gas, water, cleaning, security).

  • Coordinate new building projects, including budgeting, contractor management, and project oversight.

  • Communicate with stakeholders about building-related matters.

  • Handle telephone system and mobile phone maintenance with the IT department.

  • Manage daily server backups and off-site storage.

  • Arrange for office and warehouse key cutting as needed.

  • Administrative Support:

  • Cover reception duties during the receptionist's breaks and absences.

  • Gather quotes and place orders for general and special project purchases.

  • Record and manage department credit card transactions monthly.

  • Maintain and manage company merchandise stock levels, orders, and records.

  • Prepare outgoing parcels for company swag.

  • General Duties:

  • Perform any other administrative tasks as required.

Who We're Looking For:

  • Previous experience in building and facilities management.
  • A confident, professional individual with excellent people skills.
  • Adaptable and able to work independently in a fast-paced environment.
  • Proficient in Microsoft Office.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy in data entry.
  • Self-motivated and able to prioritize workload effectively.

What We Offer:

  • 23 days' holiday per year plus bank holidays.
  • Auto enrolment pension scheme with a 4% employer contribution.
  • Bupa Health Cash Plan.
  • Group Life Insurance.
  • Employee Assistance Programme.
  • Cycle to work scheme.
  • On-site parking.
  • Flu vaccination voucher.

If you thrive in a dynamic environment and are looking for a role that combines hands-on building management with administrative duties, we'd love to hear from you!

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