If you're an experienced and proactive Personal Assistant (PA) or Administrator who is looking for a rewarding and varied role that will make good use of your interpersonal, organisational and communication skills, then come join Aberbeeg Hospital as Personal Assistant to the Hospital Director.
You will manage the commitments of the Hospital Director, ensuring key tasks and priorities are effectively managed and completed such as managing their dairy, prepare presentations, organising meetings, visits and venues, and minute taking.
You will organise, allocate and supervise a team of administrators to provide optimum support for the effective and smooth running of the service. This doesn't mean you will have the workload of two people, but rather that you'll put on different hats as you support the wider service.
Liaising with Head Office and Payroll you will ensure any relevant documents are sent, ensure compliance with all HR polices, manage staff absences, be responsible for staff payroll and reviewing weekly and monthly costs.
This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals.
Occasional travel may be required.
As a Personal Assistant you will be:
- Effective in co-ordinating diaries, scheduling and administration for regular management meetings including notetaking and action trackers
- Ensuring effective administration of all complaints, compliments and feedback within the service.
- Organising travel and accommodation arrangements
- Producing presentations
- Processing expenses, invoices and credit card reconciliation
- General administrative tasks – post, filing, dealing with telephone enquiries
- Providing holiday and absence cover for other PAs/EAs as and when required
- Undertaking any other tasks that are reasonable and align to your level of responsibility.
To be successful in this role, you will:
- Have significant administration experience at executive and senior management level (Board experience would be an advantage)
- Be highly organised with a friendly and professional approach
- Be able to anticipate and fulfil requests
- Have excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience
- Work positively and flexibly across a range of tasks simultaneously
- Be computer literate
- Have excellent diary and time management skills
- Be fine to work independently
- Have a high level of confidentiality and discretion
- Enjoy supporting others, with a caring nature and resilience
Where you will be working:
Location: Pendarren Court, Aberbeeg, Abertillery, NP13 2DA
You will be working at Aberbeeg, a low secure service for men which aims to make sure that each service user receives an individualised formulation of needs, to ensure that the care and treatment delivered is appropriate. Aberbeeg is located within the boundaries of the county borough of Blaenau Gwent, set in 11.5 acres of land with beautiful views of the Welsh countryside.
Aberbeeg uses a twelve week therapeutic planning model alongside the "Safewards" model of care. This means that service users have a therapeutic timetable devised collaboratively with the multidisciplinary team using meaningful and smart goals for a twelve week period. Following this, the timetable is reviewed and changed to reflect the development and achievements made.
Aberbeeg is located within the boundaries of the county borough of Blaina Gwent. Set in11.5 acres of land with beautiful views of the Welsh countryside.
What you will get:
- Annual salary of £30,000
- The equivalent of 33 days annual leave –( inc Bank Holidays) plus your birthday off!
- Free meals and parking
- Wellbeing support and activities to help you maintain a great work-life balance.
- Career development and training to help you achieve your career goals.
- Pension contribution to secure your future.
- Life Assurance for added peace of mind.
- Enhanced Maternity Package so you can truly enjoy this special time.
There is also a range of other benefits including retail discounts, special offers and much more.
About your next employer:
You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.
Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.
Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.