Are you an experienced PA interested in the Environment and Climate Change?
Our client is seeking a highly organised and proactive PA to support the CEO. This key position involves managing the CEO's diary, coordinating travel, and ensuring that the CEO is well-prepared for meetings. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and committed to enhancing the efficiency of the executive and Directorate team.
Key Responsibilities:
- Manage the CEO's diary, including scheduling appointments and coordinating with colleagues to ensure alignment with strategic priorities.
- Organise travel arrangements and keep track of outstanding tasks.
- Attend key meetings chaired by the CEO and take minutes to ensure accurate records.
- Assist with project reporting by collating data for internal reports (staff expenses, vehicle mileage, CEO budget, etc.).
- Prepare briefings and organise pre-meetings to ensure the CEO is fully prepared.
- Draft and manage general correspondence with internal and external stakeholders.
- Maintain organisation and file storage systems for CEO and directorate files, ensuring state protection protocols are followed.
- Liaise with partner organisations and company subsidiaries, attending meetings on behalf of the CEO when necessary.
- Support the management of departmental budgets, including invoice authorisation and expenses, and participate in finance meetings for budget oversight.
- Contribute to the continuous improvement of working practices within the CEO's office and the directorate.
Qualifications:
- Proven experience as an PA or in a similar administrative role.
- Exceptional organisational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to manage competing priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite and other relevant software.
- Experience in budget management is a plus.
What We Offer:
- Hybrid
- 8% employer pension contribution
- Bike to Work scheme
- Annual corporate flu vaccinations
- Travel pass loans
- 26 days annual leave entitlement, plus nine-day public holidays, staff can take advantage of the following perks:
Please email your CV TODAY!